Executive Operations, Engineering

Snowflake•Menlo Park, CA

12d

About The Position

Snowflake is about empowering enterprises to achieve their full potential — and people too. With a culture that’s all in on impact, innovation, and collaboration, Snowflake is the sweet spot for building big, moving fast, and taking technology — and careers — to the next level. Snowflake is looking for an experienced admin professional to join our admin leadership team in the Engineering organization. You will partner closely with senior leadership to strategize and operationalize all administrative functions as well as owning small to large scale projects. Excellent communication and stakeholder engagement skills are essential, as the role includes crafting communications, building and maintaining cross functional relationships, and owning the rhythm of the business. The ideal candidate will thrive in a fast-paced environment, proactively solving problems, and helping executives effectively scale the business by providing structure and organization.

Requirements

Proven ability to prioritize and manage multiple tasks in an extremely fast-paced environment with a large volume of requests.
Experience identifying gaps and then initiating, implementing systems that address them.
Extreme attention to detail, organized and responsive.
Strong interpersonal and communication skills.
IT savvy
Ability to partner cross functionally with all levels of management
Embrace and spread the Snowflake culture which revolves around our values.

Responsibilities

Effectively manage complex calendars for Engineering Leadership, prioritizing strategic scheduling.
Develop and implement operational efficiencies, such as streamlining new hire onboarding or establishing a review process.
Manage team budget, travel and expenses; process all expenses and reimbursements; manage invoices and Purchase Orders.
Create, organize and maintain team resources to include: mailing lists, folders, drives so that information is easily-accessible and well-organized.
Clearly communicate through transparent and clear comms that keep teams informed and aligned, such as note taking in a staff meeting, building strategic agendas, tracking action items, weekly newsletters, and All Hands.
Act as an admin team lead, providing guidance and mentorship, and building and clarifying admin team processes and best practices.
Lead programs and projects such as headcount management, space management, budget tracking.
Coordinate team building activities and events, as well as managing and coordinating the content and flow of large scale meetings such as All Hands, QBRs and leadership reviews.
Manage complex international travel and strategic event logistics.