Executive Operations Coordinator

AmerisourceBergen-posted 8 months ago
Full-time • Entry Level
Carrollton, TX
Merchant Wholesalers, Nondurable Goods
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At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!

  • Draft and produce template documents as well as other correspondence and/or presentations to be sent to internal and external contacts.
  • Perform advanced, diversified, and confidential administrative support.
  • Assist and support department managers in preparing for meetings.
  • Perform general administrative tasks such as sorting mail, typing, filing, answering phones, and manage Outlook calendars.
  • Ensure that department schedules and calendars are kept up to date.
  • Support and maintain department knowledge sharing and knowledge management efforts, including maintenance of templates and reference documents.
  • Support Department's matter management efforts as an active participant in the matter intake and opening process, including maintenance of final documents within document management system.
  • Update and maintain pertinent business information via computer or department files.
  • Establish and maintain office files, set, and monitor appointments, and arrange meeting rooms, as required.
  • Order office supplies, as needed.
  • Submit information, documents, or reports to various other departments for processing, as needed.
  • Own various department and shared inboxes, triage and address incoming requests, and escalate to the appropriate team member.
  • Support team with key initiatives, projects, and events.
  • Assist with ad hoc projects, as needed.
  • Support new team member onboarding, including coordinating first month orientation schedule.
  • Compile information from various sources and utilize the information for generating required presentations and reports.
  • Audit and maintain various reports by checking for errors, inconsistencies, or discrepancies; make corrections and notify appropriate personnel of any modifications.
  • Serve as backup support to other administrative associates, as needed.
  • Maintain and promote positive and professional working relationships with associates and management.
  • Comply with all appropriate policies, procedures, safety rules and regulations.
  • Perform related duties as assigned.
  • Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences, law or similar vocations generally obtained through completion of a four-year bachelor's degree program or equivalent combination of experience and education.
  • Normally requires a minimum of four (4) to six (6) years directly related and progressively responsible experience.
  • Healthcare industry experience a plus.
  • Project management experience a plus but not required.
  • Medical, dental, and vision care.
  • Comprehensive suite of benefits focusing on physical, emotional, financial, and social aspects of wellness.
  • Support for working families, including backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave.
  • Variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities.
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