Executive Operations Coordinator

Cencora • Conshohocken, PA

69d

About The Position

At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. In this role, you’ll have the exciting opportunity to craft and share impactful content that tells the broader Cencora story, engaging associates across the organization and supporting key company goals and initiatives. You’ll work closely with a variety of internal teams, building connections and driving alignment. Beyond storytelling, you’ll play a vital role in keeping operations running smoothly by managing critical administrative functions, such as generating and distributing reports, maintaining business information, drafting professional correspondence, and serving as a key contact for both internal and external customers.

Requirements

• Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences, law or similar vocations generally obtained through completion of a four-year bachelor’s degree program or equivalent combination of experience and education.
• Normally requires a minimum of four (4) to six (6) years directly related and progressively responsible experience.
• Healthcare industry experience a plus.
• Project management experience a plus but not required.
• Candidate must have strong interpersonal skills and be able to coordinate information among multiple internal groups.
• Strong verbal and written communication skills.
• Superior organizational skills; attention to detail.
• Ability to use sound judgment and handle sensitive and confidential information.
• Ability to work independently in a fast-paced environment, managing multiple projects while meeting deadlines.
• Team-oriented, with the ability to work collaboratively and build trusted relationships across a team.
• Strong creativity.
• Strong analytical skills.
• Ability to work autonomously and resolve issues efficiently and effectively.
• Strong knowledge of Adobe, E-signature platforms, Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Draft and produce template documents as well as other correspondence and/or presentations to be sent to internal and external contacts.
• Perform advanced, diversified, and confidential administrative support.
• Assist and support department managers in preparing for meetings.
• Perform general administrative tasks such as sorting mail, typing, filing, answering phones, and manage Outlook calendars.
• Ensure that department schedules and calendars are kept up to date.
• Support and maintain department knowledge sharing and knowledge management efforts, including maintenance of templates and reference documents.
• Support Department’s matter management efforts as an active participant in the matter intake and opening process, including maintenance of final documents within document management system.
• Update and maintain pertinent business information via computer or department files.
• Establish and maintain office files, set, and monitor appointments, and arrange meeting rooms, as required.
• Order office supplies, as needed.
• Submit information, documents, or reports to various other departments for processing, as needed.
• Own various department and shared inboxes, triage and address incoming requests, and escalate to the appropriate team member.
• Support team with key initiatives, projects, and events.
• Assist with ad hoc projects, as needed.
• Support new team member onboarding, including coordinating first month orientation schedule.
• Compile information from various sources and utilize the information for generating required presentations and reports.
• Audit and maintain various reports by checking for errors, inconsistencies, or discrepancies; make corrections and notify appropriate personnel of any modifications.
• Serve as backup support to other administrative associates, as needed.
• Maintain and promote positive and professional working relationships with associates and management.
• Comply with all appropriate policies, procedures, safety rules and regulations.
• Perform related duties as assigned.

Benefits

• Medical, dental, and vision care.
• Backup dependent care.
• Adoption assistance.
• Infertility coverage.
• Family building support.
• Behavioral health solutions.
• Paid parental leave.
• Paid caregiver leave.
• Training programs.
• Professional development resources.
• Opportunities to participate in mentorship programs.
• Employee resource groups.
• Volunteer activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees