Executive Operations and Administrative Assistant

7-Eleven • Irving, TX

1d • Onsite

About The Position

The Executive Operations & Administrative Assistant provides high-level administrative and operational support to senior leadership, while reporting directly to the Senior HR Director. This role serves as a key partner across HR (People), Risk, IT, and Travel functions, ensuring seamless coordination of executive priorities and business operations. The position requires a highly organized, detail-oriented professional who can manage confidential information, support cross-functional initiatives, and balance executive support with operational responsibilities.

Requirements

• Bachelor’s degree in business administration or related field (or equivalent experience).
• 3-5 years of experience in administration, operations, or executive support.
• Strong organizational and multitasking skills with high attention to detail.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to contribute to projects and decisions at an advanced level around Communication
• Global Mindset
• Risk Management
• Analysis and Execution
• Working with and Managing Diverse Teams (Globally and Organizationally)
• Functional use and Knowledge of: Microsoft Office Suite and Teams

Nice To Haves

• Experience supporting multiple teams or functions in a fast-paced environment.
• Familiarity with HR processes, onboarding, or HRIS systems.
• Experience with travel coordination or IT management.
• Exposure to financial processes such as invoicing or expense report tracking.
• Bilingual preferred

Responsibilities

• Assist with shipping and logistics coordination.
• Prepare for Dallas office meetings and coordinate presentations and participant engagement.
• Manage office operations including supplies, scheduling, and facilities.
• Oversee vendor relationships for events and office services.
• Support daily operations across departments by handling administrative tasks, coordinating activities, and ensuring teams have needed information and resources.
• Assist with planning and tracking projects by gathering information with cross functioning departments, conducting research, scheduling tasks, and supporting key initiatives.
• Review processes and help implement changes to reduce inefficiencies and improve productivity.
• Assist in risk management projects and governance initiatives.
• Gather, analyze, and validate data for reporting and decision-making.
• Support presentation preparation, documentation, tracking, and reporting cycles.
• Coordinate with stakeholders to ensure compliance and program execution.
• Manage domestic and international travel logistics
• Coordinate flights, accommodations, itineraries, and visa requirements
• Prepare and reconcile travel-related expense reports
• Provide technology‑related support to address and manage office IT issues.
• Ensure smooth tracking and coordination of IT‑related activities to support effective issue resolution.
• Serve as a liaison to support collaboration between 7&i and 7IN on technology‑related topics and initiatives.
• Partner with HR on onboarding and employee logistics
• Coordinate equipment setup, badge provisioning, and system access
• Support employee engagement initiatives and internal communications

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees