Executive & Operations Administrator (CEO Support)
About The Position
Arboreal Management is seeking a highly organized and proactive Office Administrator to support our CEO and leadership team and ensure smooth day-to-day operations of our office. This role combines executive assistant responsibilities—such as managing the CEO’s schedule and communications—with general office administration duties. The ideal candidate is detail-oriented, professional, and thrives in a dynamic environment. The role is 100% on site at our Seattle HQ in Eastlake. This role is best suited for someone who enjoys taking initiative, improving systems, and operating without rigid playbooks. You’ll work directly with the CEO, a founder/operator who is deeply involved in strategy, operations, technology, and external relationships. The pace is fast, priorities shift, and no two days are the same. Success in this role requires judgment, adaptability, and comfort operating with incomplete information.
Requirements
- Proven experience in office administration and/or executive support, ideally in a fast-growing or founder-led environment
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Professional demeanor and customer service mindset
- Proficiency with office software (e.g., Microsoft Office)
- Ability to multitask and prioritize in a fast-paced environment
Responsibilities
- Own the CEO’s calendar as a strategic asset, proactively managing priorities and tradeoffs
- Own the corporate and leadership calendars, ensuring alignment across teams, key deadlines, and company priorities
- Own the day-to-day operations of our Eastlake office, including coordinating facilities support, welcoming guests, and maintaining a high standard of professionalism
- Coordinate and plan events as needed
- Anticipate scheduling conflicts, prep needs, and follow-ups before they surface
- Act as an information filter—ensuring the CEO sees the right things at the right time
- Track action items from meetings and ensure follow-through
- Serve as connective tissue between leadership, operations, and external partners
- Exercise discretion and sound judgment in handling sensitive information, urgent issues, and competing priorities
Benefits
- Health, dental, and vision insurance
- Paid time off
- 401k Matching
- Career mentorship and development
- A close-knit, mission-aligned team culture
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
