Executive Office, Special Projects Manager

IFS Institute • Oak Park, IL

22h • Remote

About The Position

The Internal Family Systems Institute (IFSI) is seeking an experienced Executive Office, Special Projects Manager to support the President/Founder and Vice President in organizing and advancing projects related to their thought leadership. This role serves as a project manager, and integrator—ensuring that the President and Vice President’s special projects are executed with excellence and aligned with their overarching goals and the Institute’s mission. The Executive Office, Special Projects Manager will report to the Executive Office, Operations and Strategy Lead and will work within the Executive Office team and the IFS Institute to lead, support and/or manage a range of projects. This role may require up to 25% travel annually, both domestically and internationally.

Requirements

• 5+ years of experience in a complex environment, managing across multiple priorities and internal and external stakeholders
• Demonstrated success in managing complex, multi-stakeholder initiatives with both strategic and operational dimensions including budgeting
• Exceptional organizational and communication skills, with the ability to anticipate needs and balance multiple high-priority projects
• Ability to operate with discretion, diplomacy, and sound judgment
• Bachelor’s degree
• Highly organized, strong communicator, community builder and DEI advocate
• Ability to balance long-term planning and competing priorities while achieving short- term goals
• Ability to present effective and engaged informational and development content

Nice To Haves

• Deep interest in, or familiarity with, Internal Family Systems (IFS) or the broader mental health/psychology space strongly preferred.

Responsibilities

• Strategic Alignment & Executive Support
• Understand organizational priorities
• Translate vision into action
• Communicate with clarity
• Build credibility
• External Partnership Management
• Represent the organization
• Monitor partnership outcomes
• Operational Excellence
• Implement systems and processes
• Maintain quality control
• Anticipate and mitigate risks
• Influence and Continuous Improvement
• Inspire and guide teams
• Champion continuous improvement

What This Job Offers

• Job Type: Full-time
• Career Level: Manager