Executive Office Administrator

Boeing • Seattle, WA

77d • $68,850 - $93,150

About The Position

The Boeing Commercial Airplanes (BCA) Communications organization is currently seeking an Executive Office Administrator to join the team in Seattle, WA, Renton, WA or Everett, WA. We are looking for a broad range of experience including Career and Senior level Executive Office Administrators. This role will provide planning and logistics support for internal and external meetings and events at our primary work locations, working closely with other Executive Office Administrators (EOAs) and teammates across BCA and the enterprise. In addition, the role will support several executives. The ideal candidate is well organized, possesses a high degree of professionalism and discretion, teams well with others, can operate in fast-paced environments and has experience supporting a global team. The successful candidate will be proactive, demonstrate a robust attention to detail and an capability to adjust priorities efficiently and effectively. They can also quickly familiarize themselves at a high level with new issues, as well as pivot from supporting work in one issue to the next. Qualified candidates must be capable to demonstrate positive working relationships at all levels, with strong collaboration, communication and people skills. This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options.

Requirements

• 5+ years of experience providing administrative support to multiple customers such as executives, managers and staff members.
• 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint.

Nice To Haves

• Experience with written and verbal communication across global audiences, including experience in Communications and Brand.
• Experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams.
• Excel at creating and sustaining effective working relationships with internal coworkers, executives and external audiences and partners while maintaining the highest level of confidentiality regarding sensitive information.
• Experience with Concur or a similar travel and expense management program.
• Adeptness in functioning as a liaison between customers and senior executives as well as superior work prioritization and multi-tasking capabilities.
• Demonstrate analytical and problem-solving skills.
• A high attention to detail, self-starter, results driven.

Responsibilities

• Prioritizes and plans events including agendas, meeting spaces, badging, transportation and other logistics for meetings, media tours, and video and photo shoots at Boeing facilities.
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information; manages business processes (i.e. PRO-6), vendor coordination and invoicing.
• Verbally communicates a wide variety of information to multiple audiences; tracks and maintains information relative to department and business operations.
• Creates, edits and maintains electronic and written communication such as announcements, reports, presentations, meeting minutes and notes utilizing Microsoft Word, PowerPoint, Excel, Word and SharePoint.
• Orders and maintains office supplies, distribution lists, group calendars and Boeing files and applications; manages and coordinates branded assets such as banners and signage.
• Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement.
• Works outside of normal business hours on occasion to support statement of work.
• Promotes teamwork and value-added ideas to the team; works under limited supervision.

Benefits

• Competitive base pay and variable compensation opportunities.
• Health insurance.
• Flexible spending accounts.
• Health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Programs that provide for both paid and unpaid time away from work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees