Executive Office Administrator

Boeing•Berkeley, MO

5d•Onsite

About The Position

Executive Office Administrator Company: The Boeing Company Boeing Defense, Space & Security (BDS) has an exciting opportunity for an Executive Office Administrator to join our dynamic team in Hazelwood, Missouri! Position Responsibilities: Coordinates and processes domestic and international travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication. Prepares reports, presentations and flow charts. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of resources. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Plans the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for internal and external events and meetings. Works under general supervision. This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options. This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. A final U.S. Secret Clearance Post-Start is required.

Requirements

An Intermediate competency level in Microsoft Office products including Word, Excel, and PowerPoint
3+ years of experience with expense reporting.
3+ years of experience planning and implementing logistics for internal and external events and meetings.
This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship.
A final U.S. Secret Clearance Post-Start is required.

Nice To Haves

Experience working with Concur
Proven experience displaying exceptional communication and organizational skills
Team oriented attitude and working together focus
Experience working in a manufacturing environment

Responsibilities

Coordinates and processes domestic and international travel arrangements
Monitors designated business traveler's logistics
Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
Collects and compiles data to provide visibility of status for traveler's review and/or signature.
Creates, edits and maintains electronic and written communication.
Prepares reports, presentations and flow charts.
Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
Prioritizes and schedules management-level employee time and availability for efficient use of resources.
Tracks and maintains designated conference room schedules for availability and efficient use of resources.
Plans the acquisition and maintenance of resources.
Orders and maintains office supplies.
Plans and implements logistics for internal and external events and meetings.