Executive & Office Administrator

America's Car-Mart•Rogers, AR

15h

About The Position

We’re looking for a highly organized, discreet, and proactive Executive Assistant to support our CEO and executive leadership team. This role is central to keeping executive operations running smoothly, coordinating Board of Directors activities, and helping maintain a well-managed, professional office environment. If you thrive in a fast-paced setting, love managing details before anyone else even sees them, and can shift between executive support, board coordination, and office administration with ease, this could be a great fit.

Requirements

Associate’s Degree (A.A.) or equivalent from a two-year college or technical school OR 6 months to 1 year of related experience/training OR An equivalent combination of education and experience
Strong organizational and prioritization skills
Excellent written and verbal communication
Professional presence and ability to interact with senior leaders and board members
High level of discretion and integrity with confidential information
Comfort juggling multiple priorities and shifting deadlines

Responsibilities

Manage the CEO’s calendar, travel arrangements, and communications
Prepare executive-level reports, presentations, and meeting materials
Handle confidential information with discretion and professionalism
Assist with strategic initiatives and special projects as directed by the CEO
Provide general administrative support to the executive leadership team
Organize Board scheduling, travel arrangements, ground transportation, meeting logistics, and meal arrangements
Prepare and coordinate Board meeting materials
Support office space planning and coordinate facility equipment needs and improvements with Facilities
Oversee daily office operations and ensure smooth functioning of the reception area as the primary point of contact for logistical/facility needs
Provide event planning and support for meetings and staff events
Perform other duties as assigned
Follow company policies and procedures while supporting our mission, values, and standards of ethics