Executive Meetings Coordinator - The Sanctuary

Kiawah Island Golf Resort • Kiawah Island, SC

117d

About The Position

The Executive Meetings Coordinator professionally and accurately coordinates the activities of the hotel's various departments for all Corporate & Association small groups, weddings, social group events, day groups and special events and handle small group events assigned by the Director. This position is a non-salaried, hourly position and must be able to work flexible hours. The Executive Meetings Coordinator will act as a liaison between the client and the hotel staff from planning, through the function to follow-up post departure. This position / individual must contribute to a positive work environment.

Requirements

• Previous event planning experience with a four star / four diamond or higher rated hotel is required.
• High school diploma, or equivalent vocational training certificate, required. College degree preferred.
• Food and Beverage, or Hotel Management experience strongly preferred.
• Computer training and strong typing skills required.
• Proficient in Microsoft Word and Excel, Sales Force and catering system will be imperative.
• Excellent communication skills in English, both verbal and written, required.
• Excellent telephone, interpersonal and organizational skills required.
• Must work both independently and in a team environment.
• Must be able to pass a background check.

Nice To Haves

• Knowledge of local area is preferred to ensure ability to provide proper assistance to guests.

Responsibilities

• Follow all directions from the Director of Conferences Services.
• Assist both the department Administrator and Conference Concierge, as needed.
• Responding to guest inquiries in a timely manner / same day, if possible.
• Completes all banquet event orders and resumes in the timelines drawn out by the Director.
• Plans and meets with clients on planning sites.
• Plans banquet services and menus, and upsells a variety of services and products.
• Prepares estimates and contracts and coordinates third-party vendor information as needed.
• Distributes information to hotel departments via resumes, forms and meetings.
• Remains on-site during the events.
• Execute tasks in a timely manner with minimal supervision.
• Effectively be able to organize information and multitask in fast paced environment.
• Observe and ensure that the highest standards are maintained at all times.
• Work cohesively and efficiently with all other departments.
• Ensure deposits and final payments are received.
• Guarantee timeliness, cleanliness and follow-up of event through to final payment.
• Knowledge of local area is preferred to ensure ability to provide proper assistance to guests.
• Ability to multi task and prioritize assignments is imperative.
• Must have professional demeanor and have a friendly and positive attitude.
• Must have strong problem solving skills, attention to details and creativity.
• Uphold the core values and policies and procedures of the resort.
• All other duties, as assigned.

Benefits

• Exclusive Discounts offered at the Hotel & Villas, 5 Golf Courses, Spa, Restaurants, Recreation and Retail Shops
• Employee Meal Program
• Employee Trainings and Appreciation Events throughout the year
• Recognition Awards and Incentive Events, Peer to Peer Recognition
• Leadership & Career Development
• Bi-annual Wellness Fair
• Free Parking!
• Medical, Dental, Vision, Short Term & Long Term Disability, Life Insurance and Vacation Pay - available for Full Time employees after 60days of employment.
• 401k - available after 30 days of employment.

What This Job Offers

• Career Level: Entry Level
• Industry: Accommodation
• Education Level: High school or GED