The Executive Legal Assistant/Paralegal reports directly to the General Counsel. This position provides a broad range of routine paraprofessional, technical, and administrative support services to the Office of General Counsel (OGC). The position is responsible for managing the OGC budget, finance, strategic planning, divisional business processes, and in a legal assistant capacity with the legal representation, legal research, and legal counseling performed by the OGC. This position manages a high-volume office and performs paralegal and administrative tasks associated with the following principal duties and responsibilities: Reports to and is directly responsible for legal secretarial and administrative support services for the General Counsel. Assist in the monitoring of OGC budget activities throughout the year, prepare and analyze budget reports, including the processing of supplier invoices. Gather, summarize, and prepare reports related to engagement of outside counsel and reimbursement requests related to litigation expenses to NSHE and/or the Nevada Attorney General. Under supervision of OGC attorneys, provide legal support to the OGC to include but not limited to, the drafting, preparation, proofreading, processing and filing of pleadings and other legal documents, correspondence, discovery responses and requests, motions, early case conference, employment and litigation arbitration and administrative hearing documents and other related legal office activities; operates personal computer to compose, edit, revise, tabulate, print a variety of documents including but not limited to letters, legal documents, and reports. Calendars, monitors, and follows up on time sensitive deadlines for claims, litigation, other legal proceedings and prepares, calendars OGC meetings. Perform general research including legal research involving legal analysis and application of relevant statutes, case and administrative rules, document searches and factual searches within internal and external databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries case documents and trade associations. Compiles, reviews, and organizes evidence and other information for submission to administrative agencies such as the Chancellor, Office of Civil Rights, the Equal Employment Opportunity Commission, and/or Nevada Equal Rights Commission. Assist in the preparation of witness and matter materials, depositions, motion practice, and trial. Conduct the bates-stamping, redaction, duplication and indexing of documents. Establish and maintain files and a file tracking system which are organized chronologically, numerically and/or by subject matter. Under the guidance of an attorney, categorize documents by subject matter, prepare a chronology of facts and create production charts. Coordinate the receipt of and the gathering of relevant documents to respond to public records requests and/or subpoenas. Serve as liaison between the OGC and the client representative, outside counsel and/or opposing counsel, as well as between various internal departments, external agencies, law offices, and the courts. Receive, screen, and refer visitors and/or clients, as well as scheduling appointments, receiving, and making phone calls for the OGC.
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Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Education Level
Bachelor's degree