Executive Leadership Administrative Support

Noblis•Reston, VA

7d•Onsite

About The Position

At Noblis, we have excellent teams of smart, collaborative, proactive experts and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T). DHS S&T was established by Congress to provide innovative scientific and technical solutions to the nation's homeland security challenges. Within S&T, Noblis works with the government to execute Research, Development, Test and Evaluation (RDT&E) to transition solution approaches, technologies, and knowledge products in support of DHS Component customers including U.S. Coast Guard (USCG), the Transportation Security Administration (TSA), Customs and Border Protection (CBP), the U.S. Secret Service, the Federal Emergency Management Agency (FEMA), Immigration and Customs Enforcement (ICE), the Cybersecurity and Infrastructure Security Agency (CISA), Federal, State, Local Tribal and Territorial (FSLTT) first responders, and the larger Homeland Security Enterprise (HSE). This position will provide business, operations, strategic, and administrative support to S&T’s executive leaders. This enables leadership to drive innovation, address operational challenges, and deliver solutions that enhance national security. This position requires staff to be in-person at the DHS S&T client site in Washington, DC and at additional locations in the National Capital Region as needed in accordance with the requirements of the contract five (5) days per week. By applying for this position, you acknowledge that working onsite is a requirement of this position and you will be readily available to do so. Responsibilities may include, but are not limited to: Managing high-priority executive taskings, ensuring clear accountability, meeting deadlines, and ensuring desired outcomes are met. Evaluating and supporting business processes related to effective operations. Organizing, compiling, and preparing information for reporting to executive leadership. Developing, monitoring, and reporting on agency-wide strategic initiatives aligned with federal mandates, executive directives, and mission objectives. Conducting policy analysis, interagency coordination, and research to provide timely, actionable recommendations to senior leadership. Representing Front Office interests in cross-functional collaborations. Anticipating emerging challenges and proposing proactive solutions. Providing strategic guidance and actions to advance senior leadership initiative and optimize execution and resource allocation. Performing routine tasks including, but not limited to: writing internal memos; capturing meeting notes; reviewing and revising deliverables for quality assurance; intranet website maintenance; and preparing, reviewing, and presenting presentations and briefings.

Requirements

BA/BS and 5+ years of relevant experience or MA/MS and 3+ years of relevant experience.
TOP SECRET clearance
Eligibility to receive DHS Suitability.
Ability to come onsite at S&T five days a week, and work core government hours.

Nice To Haves

Experience providing administrative assistance to executive leadership.
Experience providing guidance, feedback, and consulting services to senior-level leadership.
Experience translating executive vision into actionable plans, milestones, and deliverables.
Familiarity developing agendas, talking points, and tracking action items through completion.
Expert attention to detail in written and verbal communication, to include grammar, formatting, and copy editing.
Ability to work on multiple tasks which includes prioritizing, tracking, follow-up, and follow-through to task completion.
Ability to work in a dynamic team-oriented environment, demonstrate teamwork and initiative, proven results-oriented, problem-solving abilities, and function productively in the face of new assignments and the re-prioritization of existing assignments.
Familiarity with organizing and leading executive-level meetings, working groups, and large-scale events.
Flexibility/adaptability to work in a fast-paced environment as well as creativity to propose upgrades and new ideas to enhance processes and tools.
Experience supporting the development of organizational charts, operation plans, and standard operating procedures.
Experience handling sensitive assignments with discretion and urgency.
Experience utilizing Microsoft applications, including Word, PowerPoint, Excel, and Teams.
Candidates with TOP SECRET clearance and DHS Suitability are strongly preferred.

Responsibilities

Managing high-priority executive taskings, ensuring clear accountability, meeting deadlines, and ensuring desired outcomes are met.
Evaluating and supporting business processes related to effective operations.
Organizing, compiling, and preparing information for reporting to executive leadership.
Developing, monitoring, and reporting on agency-wide strategic initiatives aligned with federal mandates, executive directives, and mission objectives.
Conducting policy analysis, interagency coordination, and research to provide timely, actionable recommendations to senior leadership.
Representing Front Office interests in cross-functional collaborations.
Anticipating emerging challenges and proposing proactive solutions.
Providing strategic guidance and actions to advance senior leadership initiative and optimize execution and resource allocation.
Performing routine tasks including, but not limited to: writing internal memos; capturing meeting notes; reviewing and revising deliverables for quality assurance; intranet website maintenance; and preparing, reviewing, and presenting presentations and briefings.