Executive IV

Illinois Secretary of State • Springfield, IL

23h • Onsite

About The Position

Performs managerial work in the planning, organizing, directing and coordinating of the Construction & Maintenance Program for the Office; confers with laborers and unions management staff and departmental management staff on construction needs, work orders, contractual obligations, etc.; establishes and prioritizes projects with consent of Director; directs management research studies; directs the effectuation of new/revised/current program policies and practices; assists in policy development and needed program changes; reviews and drafts proposed legislation; compiles and submits proposed budgetary documentation; prepares complex administrative reports; confers with other management staff and other departmental management staff to coordinate program activities and resolve administrative problems; attends departmental meetings.

Requirements

• Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in business or public administration and four years of managerial experience in a public or business organization.
• Requires thorough knowledge of the principles and practices of public and business administration.
• Requires extensive knowledge of the functions and organization of State government.
• Requires extensive knowledge of the principles of business accounting, program budgeting, personnel management and statistics.
• Requires working knowledge of data processing business applications.
• Requires ability to develop and manage a complex or multiple statewide programs.
• Requires ability to analyze administrative problems and adopt an effective course of action.
• Requires ability to develop, install and evaluate new and revised methods, procedures and performance standards.
• Requires ability to exercise judgment and discretion in implementing and interpreting departmental policies and procedures.
• Requires ability to estimate and budget for future needs and cost for personnel, space, equipment, supplies and services.
• Requires ability to develop and maintain cooperative working relationships with other managerial, administrative, supervisory or professional staff.
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions with the class.

Responsibilities

• Plans, organizes, directs, coordinates and evaluates subordinate staff involved in new construction, renovation project and trades in the Capitol Complex and facilities along with building safety and maintenance, warehousing, telecommunication operations under the jurisdiction of the Office; assigns, organizes and distributes work functions for the division ensuring adherence to program policies and procedures; determines, establishes and implements operational procedures and workflow; recommends actions affecting subordinate staff; approves work standards and authorizes time off.
• Confers with laborers and unions, management staff and departmental management staff on guidelines, construction needs, work orders, contractual obligations, etc.; establishes and prioritizes projects with consent of the Director; ensures soundness and approval of all contracts by the Executive Office prior commencement of activities; keeps Director apprised of all construction agreements, concerns and/or problems relative to such; directs management research studies relative to the Property Management, warehousing and mail and shipping programs to determine needed program policy and/or procedure revisions or the establishment of new initiatives; compiles and submits complex administrative reports for such to the Director for review and approval; directs the effectuation of new/revised/current program policies and practices; assists the Director in policy development and needed program changes.
• Directs management research studies relative to the Construction & Maintenance program to determine needed program, policy and/or procedure revisions or the establishment of new initiatives, long-range plans to facilitate new construction, trades and grounds maintenance programs and establishment of a planned maintenance system; compiles and submits complex administrative reports for such to the Director for review and approval; direct the effectuation of new/revised/current program policies and practices; assists the Director in policy development and needed program changes.
• Reviews proposed legislative changes to determine impact on department; drafts proposed legislation as required; compiles and submits proposed budgetary documentation for the division to the Director for approval; prepares complex administrative reports on division activities for submittal to the Director.
• Confers with other management staff and other departmental management staff to coordinate program activities and resolve administrative problems; including building upgrades; attends departmental meeting and/or workshop, seminars, etc. as required; keeps management staff apprised of program, policy or procedural changes.
• Performs other duties ad required or assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive