Executive Event Coordinator

TEKsystems • New York, NY

387d • $62,400 - $110,240

About The Position

The Executive Event Coordinator will be a key member of the NY Events Team, responsible for designing and producing a variety of events that engage executives, partners, customers, and employees. This role requires a passion for hospitality and events, with a focus on operational excellence and delivering a holistic guest experience. The coordinator will manage logistics for in-person, virtual, and hybrid events, ensuring clear communication and collaboration across multiple teams.

Requirements

• Experience evaluated based on alignment to core competencies for the role.
• Highly personable and customer service focused with great attention to detail.
• Excellent written and verbal communication skills with the ability to proactively address client needs.
• Experience in managing budgets, financial planning, and tracking.
• Excellent problem-solving skills with the ability to creatively negotiate demands.
• Results-oriented, customer-driven, and organized.
• Ability to assess and prioritize workload in a strict deadline-centric environment.
• Thrive on teamwork and overcoming obstacles.
• Ability to work a flexible schedule as needed.
• In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint).

Nice To Haves

• Project management
• Event planning
• Event coordination
• Executive administrative support
• Event management
• Virtual events
• Calendaring
• Email
• Content strategy

Responsibilities

• Responsible for the operational excellence of meetings/events and the holistic guest experience including customer meetings, executive receptions, intimate dinners, town halls, and employee events.
• Continuously research and report innovative and creative event and entertainment options.
• Solid office management and workplace environment knowledge.
• Strong customer service and executive interaction experience.
• Understand Salesforce brand and product positioning to ensure consistent, on-brand messaging for all events.
• Continuous development of team playbooks and standard operating procedures.
• Organize logistics for customer-facing meetings, town halls, etc.
• Pre, onsite, and post-event logistical management.
• Key stakeholder for G-Cal calendar management for internal event space.
• Co-manage vendor relationships and work with internal teams.
• Liaise and negotiate with vendors to achieve favorable terms for goods and services.
• Management of event statistics and ad hoc reporting.
• Manage various workplace projects as assigned.
• Multitask many events and projects simultaneously.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital insurance
• 401(k) Retirement Plan with pre-tax and Roth post-tax contributions
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed
• Number of Employees: 10,001+ employees