Executive Director, Transportation

Sony Pictures Entertainment•Culver City, CA

3d•$148,173 - $192,625

About The Position

Overview: The Transportation Department Head is responsible for the oversight and management of strategic planning, financial goals, and daily functions, and vehicle fleet within the Sony Pictures Studios Transportation Department. This role involves ensuring compliance with regulations and maintaining the highest standards and best practices adhering to Sony policies for all transportation department activities. Key Responsibilities: Operational Management: Oversee operational aspects of the Transportation Department, including fleet maintenance, DOT compliance, and the dispatch of equipment and personnel. Ensure equipment is safely transported to its destination in compliance with regulations and on time. Maintain accurate records in accordance with Sony policies. Strategic Leadership: Develop and implement a strategic plan for the department to meet operational and financial goals Provide direct management to staff, ensuring effective communication and operational efficiency. Union and Regulatory Relations: Maintain extensive knowledge of union requirements and labor needs. Ensure regular communication with legal, labor relations, and management regarding compliance and operational issues. Financial Oversight: Collaborate with divisional department heads, finance and accounting partners to develop financial goals, analyze capital purchases, audit and justify business endeavors. Track movement of crew and equipment, balancing client needs with financial goals. Work with finance and accounting partners to ensure all financial transactions are transparent, adhere to best practices and are accurately documented and reported. Collaborate on capital expenditures, ROI and fleet utilization optimization plans. Staff Management: Oversee and support several full-time staff members, including dispatchers, DOT compliance managers, and mechanics. Identify training needs and facilitate the development of cross training of staff to enhance operational efficiency. Operational Improvement: Evaluate current operational processes and introduce recommended improvements. Monitor compliance with company policies, safety rules, and government regulations. Customer and Vendor Relations: Direct investigations and resolve customer complaints and inquiries. Ensure effective communication with internal and external stakeholders. Establish and maintain productive, positive vendor and client relationships. DOT and CARB Compliance: Oversee DOT regulatory practices (and DOT admin staff and show hires) to maintain a strong industry reputation. Establish & maintain relationships with internal and external sustainability and regulatory groups to ensure compliance with California sustainability laws as well as Sony best practices and Green initiatives. Billing and Administration: Oversee payroll. Manage vehicle leases and ensure compliance with legal agreements. Responsible for all aspects of vehicle ownership (titles) including timely registration payments, applications and reporting. Storage/files of titles and documentation is handled using best practices. Adhere to AP, AR and reporting processes for all financial transactions pertaining to billing, subrental payments, vehicle maintenance, registration, leases and retirement/disbursement of assets. Marketing and Event Support: Provide logistical support for marketing events and special productions, including transportation of Picture Cars. Collaborate with special events teams to facilitate transportation needs on the Sony lot.

Requirements

10-15 years experience in Studio Production management required, transportation management within a studio or direct production environment preferred
Strong leadership and communication skills, with the ability to manage multiple priorities and foster an excellent team oriented work environment.
In-depth knowledge of DOT and CARB compliance regulations.
Financial acumen and experience in budget management and analysis.
Proven ability to develop and maintain relationships with union representatives and regulatory agencies.
Strong sense of ownership and urgency
Strategic critical thinker who can analyze and apply data to improve results
Excellent organizational skills
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
Must be able to meet deadlines
Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
Common sense, integrity, dependability, discretion and attention to detail are required

Responsibilities

Oversee operational aspects of the Transportation Department, including fleet maintenance, DOT compliance, and the dispatch of equipment and personnel.
Ensure equipment is safely transported to its destination in compliance with regulations and on time.
Maintain accurate records in accordance with Sony policies.
Develop and implement a strategic plan for the department to meet operational and financial goals
Provide direct management to staff, ensuring effective communication and operational efficiency.
Maintain extensive knowledge of union requirements and labor needs.
Ensure regular communication with legal, labor relations, and management regarding compliance and operational issues.
Collaborate with divisional department heads, finance and accounting partners to develop financial goals, analyze capital purchases, audit and justify business endeavors.
Track movement of crew and equipment, balancing client needs with financial goals.
Work with finance and accounting partners to ensure all financial transactions are transparent, adhere to best practices and are accurately documented and reported.
Collaborate on capital expenditures, ROI and fleet utilization optimization plans.
Oversee and support several full-time staff members, including dispatchers, DOT compliance managers, and mechanics.
Identify training needs and facilitate the development of cross training of staff to enhance operational efficiency.
Evaluate current operational processes and introduce recommended improvements.
Monitor compliance with company policies, safety rules, and government regulations.
Direct investigations and resolve customer complaints and inquiries.
Ensure effective communication with internal and external stakeholders.
Establish and maintain productive, positive vendor and client relationships.
Oversee DOT regulatory practices (and DOT admin staff and show hires) to maintain a strong industry reputation.
Establish & maintain relationships with internal and external sustainability and regulatory groups to ensure compliance with California sustainability laws as well as Sony best practices and Green initiatives.
Oversee payroll.
Manage vehicle leases and ensure compliance with legal agreements.
Responsible for all aspects of vehicle ownership (titles) including timely registration payments, applications and reporting.
Storage/files of titles and documentation is handled using best practices.
Adhere to AP, AR and reporting processes for all financial transactions pertaining to billing, subrental payments, vehicle maintenance, registration, leases and retirement/disbursement of assets.
Provide logistical support for marketing events and special productions, including transportation of Picture Cars.
Collaborate with special events teams to facilitate transportation needs on the Sony lot.