Executive Director, HIM Operations

Beth Israel Lahey Health•Danvers, MA

46d•$175,000 - $200,000•Onsite

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. This is a primarily onsite position based out of Charlestown and our BILH entity sites. Some hybrid (remote and on site) schedule arrangement may be available. Under oversight of the Vice President, the Executive Director, Health Information Management (HIM) Operations is responsible for leading efficient day-to-day hospital operations of a diverse Health Information Management team for Beth Israel Lahey Health (BILH) with future expansion anticipated. Processes include, but are not limited to: maintenance of the EHR legal medical record and the Enterprise Record Management program; chart completion, abstracting, filing, retention and retrieval; compliance with regulatory mandates, (i.e., DPH, Joint Commission, HCFA, and OIG); oversight of network-wide digital dictation and transcription; and oversight of the release and exchange of PHI, as related to HIM activities.

Requirements

Bachelor’s degree or equivalent education and/or experience.
RHIT or RHIA
Minimum of 10 years of Management experience in Health Information Management.
Excellent leadership, interpersonal, and communication skills
Prior experience utilizing EHR software
Expert knowledge of legal and regulatory standards related to HIM function
Strong analytical and problem-solving skills
Ability to manage a large work force within a large healthcare environment.
Ability to work with all levels of support staff, management and physicians.

Nice To Haves

Master’s degree in Health Information Management, Healthcare Administration, or a related field preferred.
Epic EHR experience

Responsibilities

Plan, organize and manage all health information management operations including release of information, data integrity, filing and scanning, storage and retention, dictation and transcription, electronic health record management applications and regulatory requirements.
Assess departmental performance in relation to industry best practices and established goals and standards; recommends new policies and procedures to effect continued improvement in the efficiency of services provided by the HIM Department.
Develop standards of performance for management and staff.
Develop goals and objectives consistent with the organization’s strategic mission.
Initiate innovative/creative methods for HIM improvement through collaborative working relationships with various department heads, clinical leaders, and colleagues.
Provide leadership, organizational structure and management expertise for realistic, sustainable planning as well as efficient day-to-day operation of HIM which aligns with the vision of OneBILH.
Develop and oversee financial management including budget, salary, capital and revenue projections
Work as a team with managers internal and external to HIM to accomplish operational requirements of Health Information Management and/or other hospital departments.
Execute personnel functions such as hiring, performance evaluation, counseling, corrective actions and termination, etc.
Analyze current technology and work with the appropriate members of Beth Israel Lahey Health and appropriate vendors to continuously improve workflow processes.
Develop processes to manage and monitor the accuracy, timeliness, content and availability of documentation (electronic and paper) to support legal, regulatory, and operational activities.
Work collaboratively with the Revenue Cycle team to ensure completion of documentation that supports maximum and timely reimbursement.
Oversee the management, retention, access, and destruction of paper based medical records within the organization.
Participate in the development, implementation, and updates of applications that support the electronic medical record (EMR) and document management systems.
Participate in quality performance activities that support a state of readiness for regulatory surveys and audits
Serve as a member of designated leadership councils, policy, and quality committees.