Executive Director, Facilities

Omaha Public Schools•Omaha, NE

About The Position

The Executive Director of Facilities is responsible for overseeing, coordinating, and managing the responsibilities of the Facility Maintenance, Facility Operations (Custodial Services), and Facility Planning Divisions. These divisions are responsible for ensuring clean, safe, sanitary environments that support learning through managing building repairs, building cleanliness, upkeep of grounds, as well as remodeling, and construction. The Executive Director ensures program integration with other departments and external agencies while ensuring compliance with Federal Programs and Regulations, State Programs and Regulations, and Local ordinances and Building Codes. This individual will establish strong standards of professional ethics when relating to staff, students, parents, administration, and the community. The Executive Director of Facilities will work in collaboration with the central office and building administrators to ensure that District goals are met.

Requirements

Minimum of a Bachelor's Degree required with major emphasis in Facilities Management, Business Management, Public Administration, Architectural /Construction related fields.
Minimum of five years of supervisory/project management with K-12 school experience preferred.
Ability to perform duties with awareness of all district requirements and Board of Education policies and procedures.
Strong organizational, office management and time management skills including the ability to handle multiple projects with minimal supervision and meeting strict deadlines.
Demonstrate knowledge and proficiency in the principles, methods and techniques of administrative responsibilities in areas such as budgeting, organization, coordination, and staffing.
Proficient knowledge and use of Microsoft software, project collaboration and facility management software systems experience preferred.
Ability to carry out assignments which include fact gathering, organization of materials, evaluation of data, and recommendations for actions based on data.
Knowledge of State, local statues, protocols, codes and regulations pertaining to generally accepted commercial industry standards.
Knowledge of State and local statues and protocols related to construction and maintenance contracting.
Strong leadership skills and thorough understanding of district design and facility standards.
Ability to communicate effectively and clearly, both orally and in writing, and prepare documents and reports for both internal and external audiences.
Ability to facilitate large and small group processes.
Skills pertinent to positive human relationships and the ability to work effectively with staff members and community in a multicultural urban setting.

Responsibilities

Lead the Facilities Division staff in a positive and productive manner to reach District goals.
Develop and implement practices and procedures which drive the work of the Facilities Division.
Monitor organization and staffing information for Facilities, develop performance expectations and perform employee evaluations of staff reporting to the Executive Director.
Develop and provide Professional Learning for staff to improve employee skills and efficiency and knowledge of District procedures.
Participate in the preparation of and monitor the various budgets and expenditures of Facilities divisions including the budgets for long range planning.
Participate in negotiations to purchase or rent property and buildings for the expansion of school sites or buildings to meet educational and program needs.
Assist in the preparation and development of the District's long-range school facility program for new school construction or school renovations.
Act as the primary point of contact and communication between the District, federal, state and local regulatory authorities, professional services related to document submittals, code and regulation compliance.
Work with Facilities divisions and District committees to implement new procedures to meet federal, state and local regulations, board policy revisions and educational program changes.
Oversee the development and administration of contracts within the areas of responsibility including professional services and construction contracts and activities.
Participates in and facilitates planning process meetings with staff, community and consultants in developing educational specifications, schematic concepts and other documents required by the District.
Participate with the planning, design and construction of capital improvements including new buildings, renovation and modernization projects.
Support all bond related work ensuring that facilities meet district requirements and standards.
Serve as a member of the Facility Planning Utilization Committee, Student Assignment Planning Committee, Citizen Bond Oversight Committee, as well as other key district committees or initiatives as assigned.
Assist the Chief Operations Officer in preparation and presentation of agenda items, special reports and other documents for school board review and approval or for community presentations.
Respond to emergency situations during or after normal working hours for resolving immediate building, safety, or security concerns.
Maintain professional and continuing educational requirements and technical knowledge by attending educational workshops, reviewing professional publications, and participating in professional organizations.
Attends and participates in planning, coordination, construction, community and special meetings including those that occur during the evening.
Assists with additional duties as assigned by the Superintendent of Schools, the Chief Operations Officer or designee.