Executive Director Assistant

ESC Region 11 • White Settlement, TX

5d

About The Position

To provide administrative support to the Executive Director, the Board of Directors, and the ESC.

Requirements

• High School Diploma or equivalent.
• Team oriented attitude and desire to work collaboratively with ESC staff campus/district/charter school personnel.
• Ability to use personal computer and software to develop spreadsheets and word processing.
• Proficiency in keyboarding, spelling, and punctuation.
• Experience in creating correspondence, reports, brochures, graphics, and spreadsheets with computer software.
• Ability to manage staff schedules, prioritize tasks, and manage assigned internal systems.
• Strong organizational, communication, public relations, and interpersonal skills.
• Excellent multi-tasking and problem-solving skills.
• Minimum of five years of successful secretarial and/or administrative experience.

Nice To Haves

• College coursework appropriate to the position or office administration certification preferred.

Responsibilities

• Actively participate in and/or provide leadership for inter-departmental teams to help improve student performance in the region, improve the ESC’s internal operations, and meet the established goals and objectives for the ESC.
• Is responsive as the first point of contact to all stakeholders in the education community.
• Prepare correspondence, memoranda, and reports for the Executive Director.
• Greet visitors, respond to routine inquiries from staff and the public, and refer inquiries or problems to the appropriate person.
• Answer incoming calls and handle questions from the public, outside agencies, Board of Directors, and staff.
• Organize and manage routine work activities of the Executive Office.
• Use proper grammar when communicating in oral and written formats.
• Prepare and post Board agendas and records.
• Record minutes of executive staff and Board meetings.
• Collect, organize, copy, and bind materials for Board meetings; and distribute them to Board members.
• Compile information and prepare reports as needed.
• Schedule appointments and maintain the Executive Director’s calendar.
• Maintain physical and computerized files, including Board minutes and closed session records.
• Assist with travel arrangements for Board members and administrators as needed, including booking hotel reservations and conference registrations.
• Maintain office supplies as needed.
• Maintain a good attitude and interact at a professional level while working cooperatively with other members of the staff to accomplish the goals and objectives of the department and the service center.
• Always manage and maintain confidentiality of communications and information in accordance with Center policy and procedures.
• Review and distribute mail.
• Perform other administrative/secretarial duties as assigned.

Benefits

• $645 monthly contribution for Medical Insurance
• Competitive Pay and Growth Opportunities
• Retirement Account Matching Program
• HSA, FSA, Dental, Vision, Life, Cancer Insurance Offered
• 10 Local Sick Paid Days provided Annually (Per School Year)
• 5 State Personal Paid Leave Days provided Annually (Per School Year)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED