Executive Director, Admissions & Records

Austin Community College • Austin, TX

17h

About The Position

General Statement of Job To provide development and administration of comprehensive admissions, enrollment, and academic record keeping programs and for overseeing the activities of the offices of Admissions and Records, Registrar, and Texas Success Initiative.

Requirements

• Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Handling demands and requirements of senior-level management in higher education.
• Thorough, current knowledge of all state, federal, and international regulations and compliance requirements for admissions, academic recordkeeping, and success programs.
• Knowledge of computerized administrative software systems and data collection, maintenance, and reporting systems.
• Demonstrated expertise in project planning, development and implementation.
• Presenting information and summary reports internally and to the public.
• Understanding of the community college philosophy and mission.
• Effective leadership and ethics techniques, including Servant-Leadership principles.
• Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Working in a collaborative manner with diverse constituencies.
• Working effectively with a diverse and multi-cultural student body and staff.
• Excellent communication, written and verbal, and interpersonal skills.
• Providing leadership at all levels of the college.
• Planning, prioritizing, and problem-solving.
• Handling multiple projects and meeting deadlines.
• Planning and managing budgets and manpower needs.
• Use a variety of spreadsheet, word processing, database, and presentation software.
• Five years related work experience including management in a higher education academic environment.
• Master's degree.
• Experience cannot be substituted for required, applicable educational level.

Responsibilities

• Develops, directs, implements, and administers the district's admissions, academic recordkeeping policies, programming, and operations.
• Directs and oversees the district's delivery of the Texas Success Initiative (TSI) programs and student developmental education compliance policies.
• Maintains responsibility for the strategic planning and operational management of the districtwide Admissions/Records and Registrar's offices.
• Maintains responsibility for the personnel management activities for the district's Admissions and Records offices, Registrar's office, TSI office, and Graduation and Evaluation offices.
• Oversees, delivers, and manages all aspects of credit student enrollment and registration program.
• Supervises, trains, coaches, directs, coordinates, and disciplines personnel while adhering to organizational human resource policies and procedures as well as related employment laws.
• Recommends hire and termination personnel actions for positions supervised.
• Provides interpretation and oversight of federal, state, and internal regulations to ensure compliance with federal, state, and internal rules related to admissions, enrollment, state funding reporting, and immigration status determination for international students.
• Serves as resource for district guidance on entry and enrollment for all students.
• Recommends and manages departmental budget for Admissions and Records, Graduation, and TSI departments.
• Administers the preparation of all internal and external student enrollment reports for the district to meet internal and external reporting and audit requirements.
• Assures the integrity of the college's applicant, student, and graduation databases.
• Analyzes the effectiveness and success of department policies, programs and outcomes, and makes recommendations for needed changes to support the college missions and goals.
• Conducts and coordinates student data research efforts including data collection, analysis, and compilation; interprets and applies college policies and procedures regarding all data management activities.
• Produces and delivers the college's commencement ceremony.
• Chairs the collegewide Admissions and Registration Committee.
• Represents the institution as the subject matter expert on admissions, academic recordkeeping, and Family Educational Rights and Privacy Act (FERPA) issues; participates in appropriate professional activities and organizations.
• Develops and delivers FERPA training to staff and faculty, assuring compliance with federal regulations..
• Oversees the delivery of direct services to prospective, current and former students, and to all district staff and faculty.
• Ensures appropriate professional development and safety training is completed in compliance with all health and safety rules and processes.

Benefits

• Full-time faculty and staff employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment.
• Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D.
• ACC does not participate in Social Security.
• ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only).
• Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive