Executive Coordinator, Global Oncology Commercial

Takeda • Cambridge, MA

5d • $40 - $63 • Hybrid

About The Position

ABOUT THE ROLE: The Executive Assistant, Lead Support provides advanced administrative and secretarial services to the organization. This role supports high-level executives by managing schedules, preparing documents, and facilitating communication, contributing to the smooth operation of the executive office. OBJECTIVES: Provides comprehensive, executive administrative support to Head of Global Commercial Oncology.

Requirements

• High school diploma/GED required. Associates degree or bachelor’s degree preferred.
• Minimum 8 years of relevant work experience, or equivalent combination of training and experience.
• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.
• Excellent verbal and written communication skills.

Nice To Haves

• Some industry experience is preferred.

Responsibilities

• Manages specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data.
• Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
• Arranges travel; completes expense reports in a timely manner.
• Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.
• Interfaces and communicates with internal and external customers; directs people to the appropriate resources.
• Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company.
• Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees.
• Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.
• Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function.
• Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.
• Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.
• Demonstrates confidentiality in execution of all responsibilities.
• Performs other duties as required.

Benefits

• U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others.
• U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees