Executive Coordinator, Architecture, Academic Administration

Harvard University • Cambridge, MA

377d • Remote

About The Position

The Executive Coordinator for Architecture in Academic Administration at Harvard University provides high-level administrative support to the Department Chair, ensuring efficient operation of the office. This role involves managing the Chair's calendar, coordinating communications, and overseeing departmental logistics, while also serving as the first point of contact for faculty, students, and the public. The position requires exceptional organizational skills and the ability to handle multiple tasks in a fast-paced academic environment.

Requirements

• High School Diploma or equivalent required.
• 3-5 years of administrative experience supporting a high-level manager required.
• Strong computer skills, including proficiency with Microsoft Office and email applications.
• Exceptional oral and written communication skills.
• Excellent editing and proofreading skills.
• Outstanding customer service skills.
• Ability to work collaboratively as part of a team.

Nice To Haves

• BA/BS degree preferred.
• Experience in an academic environment preferred.
• Experience working independently and thinking strategically.
• Professional manner and excellent organizational skills.
• Ability to prioritize and execute multiple tasks simultaneously.
• Proven interpersonal skills in a high-profile environment.

Responsibilities

• Manage the Chair's calendar and prioritize requests for the Chair's time.
• Draft and edit correspondence and original content on behalf of the Chair.
• Monitor and prioritize the Chair's email and correspondence.
• Design and implement administrative systems for the Chair's office operations.
• Manage reimbursements and financial record-keeping for the Chair in collaboration with the finance team.
• Coordinate domestic and international travel for the Chair.
• Serve as the first point of contact for the Department, providing information and support to faculty, staff, and students.
• Coordinate logistics for departmental events and meetings, including faculty lectures and final reviews.
• Maintain office equipment and supplies, ensuring overall office organization.
• Update departmental resource pages on the GSD website and manage content as a Content Editor.

Benefits

• 3-4 weeks of accrued vacation time per year
• 12 accrued sick days per year
• 12.5 holidays plus a Winter Recess
• Up to 12 weeks of paid leave for new parents
• Comprehensive medical, dental, and vision benefits
• Disability and life insurance programs
• Child and elder/adult care resources
• University-funded retirement plan
• Tuition Assistance Program
• Tuition Reimbursement Program
• Professional Development programs
• Commuting options including discounted parking and public transportation passes
• Access to Harvard athletic and fitness facilities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED