Executive Communications, Planning and Execution Lead, VP III - State Street Investment Management

State Street • Boston, MA

1d

About The Position

The Executive Communications, Planning and Execution Lead will play a pivotal role in supporting Chief Operating Officer (COO) communications, executive readiness, and the planning and execution of key initiatives and special projects within State Street Investment Management. Responsibilities include developing executive‑level presentations, coordinating operating rhythm, governance, and reporting, supporting client presentations, managing requests from firmwide board and governance forums. This role requires an execution-oriented individual with a strategic mindset and proven Investment Management experience, able to deliver high quality work under tight deadlines, write and coordinate key COO communications and presentations, navigate ambiguity and collaborate effectively with senior leadership and colleagues across the organization. Why this role is important to us The COO Business Operations team you will be joining is a part of State Street Investment Management, the 4th largest asset manager in the world. Our COO vision is to create a scalable, robust, flexible, investment management operating platform which will enable exemplary regulatory, risk, digital, technology and data led, business services for Investment Management and our clients. We foster a culture of empowerment, ownership, and support, where fun inspires collaboration and agility, enabling our people and clients to thrive. Join us if making your mark in the asset management industry from day one is a challenge you are up for.

Requirements

• Bachelor’s degree in Communications, Marketing, or related field.
• 7-10+ years of experience in communications, marketing, or executive support.
• 5+ years of experience in investment management, financial services business.
• Proven experience supporting senior leaders or in a Chief of Staff, strategy or business operations role.
• Strong proficiency in Microsoft PowerPoint and Excel; familiarity with SharePoint and Outlook Calendar tools.
• Excellent writing, editing, and visual storytelling skills.
• Strong analytical, problem solving and communication capabilities.
• Demonstrated ability to manage multiple priorities and deliver high quality work in a fast-paced environment.
• High degree of professionalism, discretion and sound judgment

Nice To Haves

• Experience with design tools (e.g., Canva, Adobe Creative Suite) is a plus.
• Curiosity and comfort leveraging with AI tools and embracing experimentation to improve efficiency and decision making.
• Collaborative, resourceful, can-do mindset.
• Planning, thinking ahead, sequencing and organizing deliverables to a high standard
• Strong attention to detail and commitment to quality.
• Interest in executive communications, internal engagement, and client support.

Responsibilities

• Design and deliver visually compelling executive presentations in direct support of the COO for both internal and client-facing audiences.
• Prepare briefing materials and talking points to support the COO’s engagement in presentations, stakeholder meetings, and other internal and external events.
• Assist with drafting memos, newsletters and other communications on behalf of the COO, ensuring communications reflect his voice and are aligned to his strategic priorities.
• Ensure the COO’s presentations and communications contain current, accurate information, align with brand standards and effectively communicate strategic narratives.
• Maintain a centralized library of executive presentations, reports, templates and assets, and ensure standard content is shared with the leadership team.
• Developing new organizational processes to enable us to work more effectively and efficiently
• Coordinate and deliver monthly and quarterly reporting for internal stakeholders, including corporate and board-level materials.
• Support and coordinate high priority engagements and key initiatives for the Office of the COO.
• Track, manage and drive closure on internal and external requests directed to the COO.
• Handle sensitive and time-critical matters on behalf of the COO, ensuring focus on the highest-value priorities.
• Collaborating across the leadership team to acquire the right content and information
• Own the COO operating cadence, including weekly leadership meetings, monthly business reviews, quarterly governance forums, and offsites.
• Shape and drive effective forums by developing agendas, materials, and follow‑ups that enable clear decisions and alignment.
• Ensure disciplined execution by documenting decisions, tracking actions, and driving accountability to deliver outcomes.

Benefits

• retirement savings plan (401K) with company match
• insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages
• paid-time off including vacation, sick leave, short term disability, and family care responsibilities
• access to our Employee Assistance Program
• incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans)
• eligibility for certain tax advantaged savings plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level