Executive Business Partner

Santa Barbara Zoo • Santa Barbara, CA

390d • $83,450 - $89,440

About The Position

The Executive Business Partner at the Santa Barbara Zoo serves as a strategic and operational partner to the CEO and executive team, ensuring the smooth execution of organizational priorities and advancing the Zoo's mission of conservation and education. This role combines high-level administrative expertise with strategic insight to enhance the CEO's effectiveness, oversee key initiatives, and foster stakeholder relationships. The position emphasizes operational excellence, confidentiality, and strategic impact while providing high-level administrative support to the executive team.

Requirements

• Bachelor's degree preferred (business, nonprofit management, or related field).
• 5-7 years of experience in executive-level support or a similar leadership support role.
• Proficiency in Microsoft Office Suite, MS Teams, Google Workspace, Dropbox, Slack, Zoom, and other scheduling software.
• Outstanding organizational skills and good time management practices.
• Effective oral and written communication skills.
• Strong analytical abilities and attention to detail.

Nice To Haves

• Certifications (CAP, MOS, OM, PACE, or similar) are a plus.
• Experience in non-profit, conservation, or zoo-related environments is a plus.

Responsibilities

• Serve as a primary point of contact for the CEO and executive team, managing internal and external communications.
• Coordinate complex calendars, travel arrangements, and correspondence to align with strategic priorities.
• Prepare agendas, briefing documents, presentations, and post-meeting action plans.
• Act as a liaison between the CEO's office, the Board of Directors, and other committees.
• Oversee cross-departmental initiatives and special projects, ensuring timely execution.
• Manage office logistics, including supplies, equipment maintenance, and record-keeping.
• Develop and implement workflows and processes to enhance organizational efficiency.
• Represent the CEO's office in interactions with board members, donors, and community stakeholders.
• Coordinate donor engagement events, internal awards programs, and fundraising campaigns.
• Plan and coordinate logistics for meetings, including room bookings and agenda preparation.
• Handle sensitive information and executive discussions with discretion.
• Coordinate IT-related functions and leverage modern tools for project management and communication.
• Foster teamwork across departments and collaborate with staff to build a positive work environment.

Benefits

• Free parking
• Paid time off
• 403(b) retirement plan
• Paid sick time
• Access to professional development events and lunch & learn opportunities
• Comprehensive benefits package for full-time regular staff
• Zoo membership
• Paid conservation day
• Paid Zoo Day to visit another AZA accredited institution
• Paid time off to take your pet to the vet

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Bachelor's degree