Executive Business Administrator

Lockton • Nashville, TN

77d

About The Position

The position involves a variety of administrative tasks aimed at supporting a functional manager. Responsibilities include preparing correspondence, reports, and documentation, as well as assisting with the organization and distribution of materials. The role requires proactive handling of daily mail and managing calendar appointments to ensure the manager is prepared for meetings. Additional duties include arranging meeting logistics, taking notes during meetings, making travel arrangements, and maintaining organized files. The position also involves creating expense reports and providing telephonic support, ensuring effective communication with both internal and external clients.

Responsibilities

• Prepares a variety of correspondence, reports, and other forms of documentation
• Provides assistance in copying, sorting, binding, distribution and/or mailing of materials
• Receives, reviews, and proactively handles daily mail, bringing items to manager when attention is required
• Coordinates and communicates calendar appointments for functional manager, ensuring preparedness for each meeting
• Arranges meeting rooms, hospitality items, and technology as needed
• Attends meetings, takes meeting notes and distributes notes
• Makes travel arrangements, itineraries, and travel credits
• Creates and maintains files of correspondences, records, and other materials
• Accurately creates expense reports, ensuring that payments are made in a timely manner
• Composes and prepares a variety of correspondence, reports, spreadsheets, and other documents including handwritten notes, auditory dictation, transcription, or typed notes, ensuring proper format, grammar, spelling, and punctuation
• Provides telephonic support for functional manager, screening calls, answering questions, and refer callers to appropriate resource
• Interacts with internal and external Clients, exemplifying genuine hospitality and service
• Performs other responsibilities and duties as needed

Benefits

• Competitive pay and benefits
• Performance bonus based on financial performance and individual contributions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Insurance Carriers and Related Activities
• Number of Employees: 5,001-10,000 employees