Executive Building Administrator

Dental Depot • Oklahoma City, OK

5d

About The Position

Provide a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization.

Requirements

• High School Graduate or General Education Degree (GED): Required
• 1 plus years of experience in fast paced office administration.
• Must demonstrate knowledge of office administration, management, technology and systems.
• Must be highly adept at Microsoft Office Outlook, Excel, Word, and familiar with Publisher and PowerPoint.
• Must have a valid driver's license, proof of valid vehicle insurance and must have annual Motor Vehicle Record Check, as a condition of employment if employee operates any Company owned vehicles or drives their own personal vehicle for Company business purposes.
• Must be able to manage multiple phonelines.
• Analytical Skills – Ability to use thinking and reasoning to solve a problem.
• Business Acumen – Ability to grasp and understand business concepts and issues.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Conflict Resolution - Ability to deal with others in an antagonistic situation.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Energetic – Ability to work at a sustained pace and produce quality work.
• Reliability – The trait of being dependable and trustworthy.
• Enthusiastic – Ability to bring energy to the performance of a task.
• Tactful – Ability to show consideration for and maintain good relations with others.
• Responsible - Ability to be held accountable or answerable for one’s conduct.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
• Time Management – Ability to utilize the available time to organize and complete work within give deadlines.
• Judgment - The ability to formulate a sound decision using the available information.
• Self-Motivated – Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Motivation – Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
• Goal Oriented – Ability to focus on a goal and obtain a pre-determined result.
• Initiative – Ability to make decisions or take actions to solve a problem or reach a goal.
• Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
• Friendly – Ability to exhibit a cheerful demeanor toward others.

Responsibilities

• Answer phones as needed in a friendly manner, per the Dental Depot procedures.
• Monitors the front door for deliveries and grants access to the executive office when appropriate.
• Creates and maintains company directories, event calendars, vehicle reservations, and conference rooms.
• Sorts and delivers mail throughout the executive office.
• Manage/order office supplies for ELO and offices.
• Assist with mail, packages, and courier when needed.
• Orders ELO monthly lunches and responsible for cleaning up afterwards.
• Manages company car schedules.
• Facilitates communication between ELO and vendors (cleaning, Bill Warren, Amazon, etc.)
• Assist with meal set up and clean up when needed. Also includes stocking of kitchen and events area for the fellowship hall.
• Manage and monitor gift cards for employees and patients (patient complaints, employee awards.)
• Assist with maintaining the cleanliness of the kitchen/break room/restrooms. This includes bi-weekly kitchen cleaning.)
• Create documents as requested.
• Process statements to be approved for payment.
• Filing invoices and pay statements.
• Manage Birthday, Anniversary, gift, and employee recognition cards and items.
• Assist with other departments’ administrative needs as necessary. Assist with keeping the supply cabinet organized.
• Complies with: Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations.
• This position may complete other Administrative and Maintenance tasks as assigned by Management
• Maintain regular and reliable attendance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED