Executive Asst/FOIA Analyst

Radford University • Radford, VA

1d • $69,000

About The Position

The Executive Assistant for the Office of the President reports to the Chief of Staff and works closely with the Office of the President staff to support the University’s mission. This role provides critical support to the Chief of Staff, Legal Counsel, and Assistant Vice President for Government Relations and Strategic Initiatives (AVP_GRSI). The incumbent will coordinate and monitor information flow, handle requests from students, staff, faculty, and external constituents and respond to these requests by conducting legal and other research, coordinating necessary documents or scheduling meetings to resolve important matters. Key duties include managing the Chief of Staff’s, Legal Counsel’s and AVP_GRSI’s calendars, organizing various activities such as conference calls, internal and external meetings, speaking engagements, and ensuring all necessary meeting preparations – such as agendas, media, IT needs, room reservations, and catering – are efficiently handled. Furthermore, this position will be the primary Freedom of Information Act appointee for the University. Additionally, the role includes preparing, reviewing, and finalizing various documents, including legal documents, from draft to final copy. The incumbent will provide a wide range of support to the Legal Counsel in both day-to-day activities and special projects including managing subpoena and discovery requests, and must handle highly sensitive information with professionalism and confidentiality.

Requirements

• A minimum of 5 years of recent and relevant experience providing senior-level administrative or operational support, demonstrating a track record of managing complex tasks and projects.
• Working knowledge of the FOIA and its practical application, including response procedures, exemptions, deadlines, and coordination with legal counsel to ensure compliance.
• Exceptional communication skills, both written and oral, with proven experience in preparing, reviewing, and finalizing various documents from draft to final copy.
• Strong time management skills and scheduling, including handling complex and sensitive functions with discretion and efficiency.
• Proficiency with Microsoft Word, PowerPoint, Excel, and calendaring software, as well as other related programs essential for administrative support.
• Proven high level of integrity, trustworthiness, and confidentiality in managing sensitive information and issues.
• Experience working collaboratively with diverse individuals and teams.

Nice To Haves

• Experience as a legal secretary, paralegal, drafting legal documents, or performing legal research and analysis may be given preference.
• Paralegal Assistant certification or related certification may be given preference.
• Experience providing support for multiple senior executives simultaneously may be given preference.

Responsibilities

• Managing the Chief of Staff’s, Legal Counsel’s and AVP_GRSI’s calendars
• Organizing various activities such as conference calls, internal and external meetings, speaking engagements, and ensuring all necessary meeting preparations – such as agendas, media, IT needs, room reservations, and catering – are efficiently handled
• Serving as the primary Freedom of Information Act appointee for the University
• Preparing, reviewing, and finalizing various documents, including legal documents, from draft to final copy
• Providing a wide range of support to the Legal Counsel in both day-to-day activities and special projects including managing subpoena and discovery requests
• Handling highly sensitive information with professionalism and confidentiality

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed