Executive Associate - NYC

Prior Labs•New York, NY

8d•Onsite

About The Position

Foundation models have transformed text and images, but structured data - the largest and most consequential data modality in the world - has remained untouched. Tables power every clinical trial, every financial model, every scientific experiment, every business decision. No one has built a foundation model that truly understands them. Until now. What LLMs did for language, we're doing for tables. Momentum: We pioneered tabular foundation models and are now the world-leading organization in structured data ML. Our TabPFN v2 model was published in Nature and set a new state-of-the-art for tabular machine learning. Since its release, we've scaled model capabilities more than 20x, reached 3M+ downloads, 6,000+ GitHub stars, and are seeing accelerating adoption across research and industry - from detecting lung disease with Oxford Cancer Analytics to preventing train failures with Hitachi to improving clinical trial decisions with BostonGene. The hardest work is in front of us. We're scaling tabular foundation models to handle millions of rows, thousands of features, real-time inference, and entirely new data modalities - while building the infrastructure to deploy them in production across some of the most demanding industries on earth. These are open problems no one else is working on at this level. Our team: We’re a small, highly selective team of 20+ engineers and researchers, selected from over 5,000 applicants, with backgrounds spanning Google, Apple, Amazon, Microsoft, G-Research, Jane Street, Goldman Sachs, and CERN, led by Frank Hutter, Noah Hollmann and Sauraj Gambhir and advised by world-leading AI researchers such as Bernhard Schölkopf and Turing Award winner Yann LeCun. We ship fast, create top-tier research, and hold each other to an extremely high bar. What’s Next: In 2025, we raised €9m pre-seed led by Balderton Capital, backed by leaders from Hugging Face, DeepMind, and Black Forest Labs. The next modality shift in AI is happening - and we're hiring the team that makes it. As our Executive Associate in New York City, you'll provide essential executive support and administrative excellence as we build our presence in the market. You'll manage complex calendars, coordinate executive priorities and ensure operational efficiency - serving as the trusted partner who keeps leadership focused and the office running seamlessly.

Requirements

Excellent organizational and time-management skills
Strong communication skills in English (other languages a plus)
Proactive, can-do attitude and willingness to tackle any task
Genuine interest in startups, technology, and operations

Nice To Haves

Previous experience in office management, executive assistant roles, or operations
Experience working in startup or fast-paced environments
Project management experience (especially office moves or setups)

Responsibilities

Keep our NYC office running smoothly and handle guest management
Establish office systems and processes from the ground up
Manage day-to-day office operations including supplies, vendors, mail, and ensuring our workspace is organized and functional
Coordinate with other office locations and streamline processes
Provide hands-on executive assistant support to Prior Labs' founders
Manage calendar, book travels, handle administrative tasks
Anticipate needs and proactively solve problems before they arise
Shape the culture of our New York office
Create a welcoming, productive environment that reflects our values
Plan and coordinate office events, lunch breaks and team gatherings
Be the person who sets the tone and makes everyone's day better
Build the operational infrastructure for a growing team
Create processes that will scale as we grow
Be the go-to person for office-related questions and needs