Executive Associate

Presbyterian Healthcare Services

2d • $19 - $29 • Onsite

About The Position

We’re looking for a highly organized, proactive, and adaptable Executive Associate to support leaders and teams across PHS. In this role, you’ll provide high‑level administrative and project coordination support while helping drive key initiatives forward. If you thrive in a fast‑paced environment, enjoy solving problems, and take pride in delivering exceptional service, we’d love to meet you. Reports to a leader level 2 or 3.

Requirements

• 5–8 years of experience in executive‑level administrative or secretarial roles.
• Exceptional organizational, communication, and interpersonal skills.
• Ability to work effectively with staff, leadership, and the public, even in high‑pressure situations.
• Proven ability to manage multiple priorities and maintain accuracy in a fast‑paced environment.
• Strong judgment and the ability to plan, prioritize, and organize a diverse workload independently.
• Demonstrated professionalism, confidentiality, and analytical capability.
• Highly adaptable, flexible, dependable, and accountable.
• Self‑motivated with strong initiative, independence, and self‑discipline.

Responsibilities

• Coordinate and attend meetings, Board Committees, and PHS Councils; prepare materials and capture meeting minutes.
• Develop and maintain systems to track performance measures and key departmental metrics.
• Communicate and coordinate executive instructions with internal stakeholders.
• Support leadership‑level projects through planning, coordination, and follow‑through.
• Prepare correspondence, reports, presentations, and other professional documents.
• Manage calendars, schedule appointments, coordinate events, and arrange travel.
• Provide excellent customer service to patients, members, employees, and the public.
• Assist with budget and expense processing as needed.
• Maintain policies, records, and departmental documentation.
• Coordinate the work of others when assigned.
• Support database management and related administrative functions.
• Stay knowledgeable about department activities and provide operational support across assigned areas.

Benefits

• All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance and other optional voluntary benefits.
• Presbyterian's Employee Wellness rewards program is designed to provide you with engaging opportunities to enhance your health and activate your well-being. Earn gift cards and more by taking an active role in our personal well-being by participating in wellness activities like wellness challenges, webinar, preventive screening and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees