Executive Associate II, Global Medical Immunology & Cardiovascular

Bristol Myers Squibb•Princeton, NJ

67d•Hybrid

About The Position

Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. The Executive Associate II will provide high-level administrative and operational support to the Senior Vice President of Global Medical Immunology & Cardiovascular. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, global environment. The role will serve as a key liaison, ensuring seamless communication and coordination across internal and external stakeholders. This individual will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. The ideal candidate will be well versed in leveraging artificial intelligence (AI) tools to enhance productivity, streamline processes, and support data-driven decision making.

Requirements

High School Degree, some college or degree desirable.
8+ years administrative or comparable experience. Prior Executive Associate experience preferred.
Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes strongly preferred.
Must be highly proficient in various systems (Concur Travel & T&E, ARIBA, SAP, eSetup, Conf Room Scheduling, WorkDay, and Sharepoint etc…)
Highly motivated, independent thinker with proven problem solving and analytical skills. Ability to utilize AI technology effectively to support strategic initiatives and/or processes
Detail oriented with excellent oral and written communication skills. Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision.
Demonstrate a growth mindset and be able to learn new tools and systems in an ever-evolving environment.
Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment.

Responsibilities

Perform highly diverse, and often time-sensitive, multifaceted administrative functions, projects, and tasks.
Support leadership meetings, including agenda development, logistics, and minute-taking. Track and follow up on action items, ensuring timely completion.
Ability to process SOWs, contracts, and invoicing & assist with budget tracking, expense reporting, and invoice processing.
Supports on-boarding & off-boarding of department team members.
Liaise issues to proper resolution support teams related to technology equipment, software applications, facilities, etc.; Independently researches complex issues and escalates urgent issues to proper management teams or individuals for expedited resolution.
Maintains professional and technical knowledge (including AI, ChatGPT etc…) by remaining current with BMS continuous learning modules & support team members in the adoption of AI tools and best practices.
Proactively identify opportunities to improve processes and enhance administrative efficiency, including the use of AI-powered solutions for scheduling, document management, data analysis, and workflow automation.
Lead or support special projects and initiatives as assigned
Manage complex calendars (within appropriate timelines across applicable time zones), coordinate global travel, and organize high-level meetings.
Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems and issues, and takes appropriate steps to produce desired outcomes.
Interface in a professional manner with senior executives and laisse across matrix teams (Medical, Commercial, R&D, HR, Legal, etc.) and external partners.
Maintain team and subject focused distribution lists; distribute or cascade messages on behalf of the team.
Collaborate and partner with all executive associates across the matrix to ensure business needs and goals are met.
Handles confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.

Benefits

We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
Medical, pharmacy, dental and vision care.
Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP).
Financial well-being resources and a 401(K).
Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support.
Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year's holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility.
Parental, caregiver, bereavement, and military leave.
Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources.
Other perks like tuition reimbursement and a recognition program.

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