Executive Associate, Europe, Intercon & US Therapeutic Finance

Bristol Myers Squibb•Princeton, NJ

9d•$74,630 - $90,434•Hybrid

About The Position

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. This Executive Associate position will report to Head of Finance Intercontinental Region and will support the Heads of Europe, Intercontinental, 2 U.S. Therapeutic Finance leads as well as, the extended HQ Finance teams. We are looking for a dynamic, performance driven, well organized and flexible individual who thrives in a fast-paced environment. Given the sensitive nature of the job scope, extreme confidentiality, discretion, and attention to detail by the incumbent is required.

Requirements

Minimum education of a High School Diploma or equivalent is required.
Minimum of five (5) years of experience providing executive‑level administrative support to senior leaders (e.g., EDs, VPs or equivalent) is required.
Demonstrated experience operating with a high degree of autonomy in a fast‑paced, complex, and matrixed organization.
Proven ability to manage highly complex calendars, shifting priorities, and competing demands with minimal direction.
Exceptional organizational skills and meticulous attention to detail.
Strong written and verbal communication skills, with the ability to interact confidently with senior leaders and external stakeholders.
Demonstrated executive presence, sound judgment, and professional maturity.
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with AI, Concur and SharePoint preferred.
Strong digital fluency and demonstrated ability to quickly learn and adopt new tools, systems, and ways of working.

Nice To Haves

Bachelor’s degree is preferred.
experience with AI, Concur and SharePoint preferred.

Responsibilities

Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, domestic and international travel arrangements, preparing expense reports.
Responsible for the organization and planning of complex remote meetings across multiple time zones.
Demonstrates flexibility in personal work schedule to participate in team meetings which, because of team membership across multiple time zones, are sometimes scheduled outside of normal EST work hours. Similarly, flexibility will be required to fully support and accommodate the significant travel schedules of both Heads of regions.
Plans and organizes off site in person meetings for globally based teams in domestic and international locations.
Anticipates needs of manager and/or team and take appropriate steps to produce desired outcome with minimal assistance from supervisors with accuracy and efficiency to meet all deadlines.
Interface in a professional manner with senior executives and matrix team members, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
Anticipate key issues and implement action plans based on changing priorities and commitments.
Exhibit a positive work attitude, highly productive and a collaborative approach with other employees across an international environment.
Prioritizes activities and takes actions based on an understanding of department objectives, customer needs, and BMS business strategy.
Organizes and continuously modifies and improves processes, programs and procedures in response to a changing environment.
Coordination with other administrative assistants/coordinators as required and as back up support when requested.
Provide administrative support with regard to individual projects as requested.

Benefits

Health Coverage: Medical, pharmacy, dental, and vision care.
Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

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