Executive Assitant

Innovative Rocket Technologies Inc. • New Hyde Park, NY

118d

About The Position

iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations. We are seeking an experienced Executive Assistant to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity.

Requirements

• 8+ years of executive-level support experience, preferably in a fast-paced environment
• Possess a Bachelor's degree
• Experience managing complex calendars and global travel logistics
• Strong problem-solving skills and meticulous attention to detail
• Ability to thrive under pressure and adapt quickly in a dynamic environment
• Excellent judgment and discretion in handling sensitive information
• Event management experience, including budget oversight and vendor coordination
• Experience supporting multiple executives, managing diverse priorities and personalities
• Well-rounded, adaptable work style, ideally with startup or small company experience
• Strong organizational and prioritization skills
• Ability to manage multiple schedules, projects, and competing priorities with efficiency and professionalism

Responsibilities

• Strategically manage and prioritize schedules to align with company goals and executive priorities
• Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication
• Oversee tasks and ensure accountability for completion of key deliverables
• Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity
• Develop workflows and systems to enhance efficiency and streamline operations
• Gather, organize, and summarize large amounts of information to support decision-making
• Provide flexible, dynamic scheduling support for multiple executives
• Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys
• Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries
• Coordinate domestic and international travel logistics for executives
• Process travel expenses and reimbursements in a timely and accurate manner

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Wellness Resources

What This Job Offers

• Career Level: Senior
• Education Level: Bachelor's degree