Executive Assitant/Research Coordinator for

Virginia Union University • Richmond, VA

111d

About The Position

The Executive Assistant/Research Coordinator provides high-level administrative, operational, and research support to the Center for Dwight C. Jones. This role ensures smooth day-to-day operations by managing executive scheduling, correspondence, and event coordination while also conducting research and preparing reports that advance the mission of the Center. The position requires exceptional organizational, communication, and analytical skills, with the ability to balance administrative excellence and academic research responsibilities.

Requirements

• Bachelor’s degree required; Master’s degree preferred (Public Policy, Political Science, Communications, or related field).
• Three to five years of administrative, executive assistant, or research coordination experience, preferably in higher education or nonprofit settings.
• Strong research, writing, and editing skills with experience preparing reports, presentations, or publications.
• Must be able to lift 10 pounds.

Responsibilities

• Provide executive-level administrative support to the Executive Director, including calendar management, meeting scheduling, and travel coordination.
• Serve as the primary point of contact for the Center, managing communications, correspondence, and inquiries from internal and external stakeholders.
• Coordinate Center events, lectures, workshops, and community engagement initiatives.
• Conduct research, compile data, and prepare reports, presentations, and briefing materials to support the Center’s academic and community-based work.
• Assist with drafting and editing publications, grant proposals, and research-related documents.
• Maintain accurate records, databases, and filing systems for both administrative and research functions.
• Liaise with university offices, faculty, students, and external partners to support collaborative projects.
• Manage budgets, purchasing, and expense reports in accordance with university policies.
• Ensure the Center operates efficiently by monitoring office supplies, technology needs, and project timelines.
• Provide support for special projects and other duties as assigned by the Executive Director.

What This Job Offers

• Education Level: Bachelor's degree