Executive Assistant

Blvd Capital • Nashville, TN

378d • $90,000 - $100,000

About The Position

BLVD Capital is seeking a proactive and highly skilled full-time Executive Assistant to join the team in Nashville, TN. This role is pivotal in ensuring smooth operations and effective time management for the executive team, reporting directly to one of the Principals of the business. The ideal candidate must possess excellent communication and organizational skills, strong computer proficiency, and the ability to work independently as well as collaboratively.

Requirements

• Executive Assistant experience preferred
• Excellent communication and interpersonal skills, with professional phone and email etiquette
• Proficient clerical skills
• Self-starter with strong problem-solving skills
• Ability to multi-task and prioritize work
• Hyper-organization
• Flexibility to be available after hours
• Strong computer skills with preference given to Excel
• Bachelor's degree in Business Administration, Communications, or related field is a plus

Nice To Haves

• General interest in real estate, lending, or family office management preferred

Responsibilities

• Screen and prioritize incoming messages for both executives' inboxes
• Respond to emails on behalf of executive leadership
• Manage requests from email in a timely manner
• Handle sensitive information with discretion and maintain confidentiality
• Act as a liaison between leadership and internal/external stakeholders
• Schedule and manage appointments, meetings, and events
• Coordinate travel arrangements, itineraries, and accommodations
• Prepare meeting agendas, take minutes, and distribute meeting materials
• Organize and maintain files, records, and documents
• Coordinate execution of legal documents
• Distribute financial documents per request from financial institutions
• Prepare expense reports and track receipts and invoices
• Greet visitors during business hours and maintain a hospitality mindset
• Maintain office supplies and accept packages and mail deliveries
• Coordinate and execute team events, lunches, outings, etc.
• Manage executives' task lists and prioritize assignments to meet deadlines
• Assist executives with personal tasks as needed
• Anticipate needs and proactively address issues
• Assist with special projects as assigned
• Track progress of all tasks and updates in Click Up

Benefits

• Medical, Vision, and Dental Insurance Options
• Paid Time Off
• Company Issued Laptop and Cellphone
• Opportunities to invest in company sponsored real estate and private equity transactions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Real Estate
• Education Level: Bachelor's degree