Executive Assistant

Brookfield Asset Management • New York, NY

99d • $95,000 - $115,000

About The Position

Brookfield Asset Management, a leading global alternative asset manager, has an exemplary 100+ year history of owning and operating real assets and related businesses. In 2019, Brookfield acquired a majority interest in Oaktree Capital, a leader among global investment managers specializing in credit and other alternative investments. Together, Brookfield and Oaktree share a long-term, value-driven, contrarian investment style, focusing on sectors in which their in-depth operating experience and market knowledge provide a competitive advantage. Brookfield Oaktree Wealth Solutions is a dedicated business delivering the unparalleled alternative investment expertise of Brookfield and Oaktree to private wealth investors, in partnership with their financial advisors. The business unit is dedicated to effectively supporting the financial intermediary community and bringing timely & unique solutions to market with the individual investor in mind. The ideal candidate is detail oriented with strong design, editing and proofreading skills, proactive and interacts well with staff at all levels while remaining positive, flexible, and efficient. This person will be an integral part of administrative duties and office procedures. A high level of professionalism and confidentiality is crucial to this role. Executive Assistant responsibilities within Brookfield are subject to change and require flexibility as may be required to support other groups during busier times.

Requirements

• 10+ years' experience as an Executive Assistant working in the financial services industry.
• Education - 4-year degree or beyond from an accredited university.
• Mastery of MS Office, including Word, Excel, PowerPoint and Outlook.
• Experience with Concur, SharePoint and Salesforce, preferred.
• Extremely organized, ability to anticipate requests and be proactive.
• Able to manage multiple priorities and work comfortably in a fast-paced environment.
• Strong interpersonal skills and good judgment.
• Ability to communicate effectively with all levels of employees, including senior executives and outside contacts in a professional manner.
• Team player and collaborative - provide support to other groups when time warrants, during absences, holidays etc.

Responsibilities

• Manage the main Outlook calendars and scheduling program specifics for all sales and fundraising-related prospecting and diligence meetings across multiple asset classes, and for both internal and external stakeholders utilizing assistants globally.
• Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
• Utilize analytical skills and a broad understanding of the business to interpret and anticipate the needs of the executives and proactively bring together appropriate resources to be supportive in addressing issues.
• Promptly respond to requests with accuracy and a courteous demeanor.
• Schedule and manage logistics for internal firm-wide BOWS events, specifically fund trainings, teach-ins, and launch sessions.
• Demonstrate an awareness of the fundamental business principles as well as an understanding of the overall firm to ensure appropriate decision-making protocols are followed.
• Plan and coordinate onsite and offsite meetings, special functions and events with external and internal partners.
• Work closely with other team members on onboarding new employees, as well as offboarding processes.
• Create, format and maintain detailed Excel reports and Word documents utilizing advanced technical skills.
• Organize complex travel arrangements as required, and in partner with Corporate Traveler, and update executives' calendar with details.
• Provide group administrative support and coverage prioritizing senior team members and other administrative staff.
• Manage email filing, distribution lists/mailboxes, and document preparation for internal and external meetings.
• Manage filing system in Seismic and/or SharePoint.
• Retrieving mail, copying and binding, and submitting and processing of invoices.
• Processing expense reports for various individuals.
• Create and modify PowerPoint presentations, including formatting of charts, graphs and images.

Benefits

• Salary Range: $95,000 - $115,000
• Compensation structure includes a base salary and a short-term incentive program (cash bonus).
• Compensation decisions are based on a number of factors including relative experience, overall years of experience, industry experience, education and designations.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Real Estate
• Education Level: Bachelor's degree