Executive Assistant

Brown Harris Stevens Residential Sales, LLC • New York, NY

188d • $90,000 - $100,000

About The Position

Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions.

Requirements

• 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate.
• Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume.
• Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze).
• Strong organizational and time management skills.
• Proven problem-solving skills and excellent verbal/written communication skills.
• Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively.
• Proactive work attitude.
• New York Real Estate License.

Responsibilities

• Manage, prioritize and respond to incoming emails via Outlook.
• Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments.
• Assist in the preparation and organization of meetings and client reports.
• Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc.
• Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze.
• Collaborate with various teams members to facilitate cross-functional communication and deal flow.
• Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day.
• Handle confidential and sensitive information with discretion.
• Occasionally travel to various Manhattan locations as needed.

Benefits

• healthcare
• dental
• vision
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level