Executive Assistant

Experience Columbus • Columbus, OH

396d

About The Position

The Executive Assistant plays a crucial role in supporting the CEO and Chief People Officer at Experience Columbus. This position is responsible for enhancing the efficiency and effectiveness of the leadership team by managing schedules, coordinating meetings, and facilitating communication with various stakeholders. The Executive Assistant will also handle project management tasks, office coordination, and fiscal document management, ensuring that the organization runs smoothly and meets its strategic goals.

Requirements

• Proven experience in executive support or administration, ideally within a small team.
• Strong organizational skills for managing both physical and electronic filing systems.
• Exceptional discretion, confidentiality, and professionalism in all interactions.
• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint, Outlook).
• Ability to learn new tools and technologies as needed, including AI applications.
• Excellent problem-solving skills with the ability to anticipate needs and develop solutions.
• Well-developed time management skills to meet deadlines with competing priorities.

Nice To Haves

• Prior experience in hospitality, tourism, association, or convention and visitors bureau.
• Passion for Columbus and motivation to exceed expectations.

Responsibilities

• Schedule and coordinate board meetings, manage attendance, and prepare meeting materials.
• Provide administrative support to the CEO and CPO, including managing complex calendars and correspondence.
• Act as a liaison between the CEO and internal/external stakeholders.
• Prepare and manage agendas, meeting invitations, and catering for meetings.
• Lead or assist in various projects as required, utilizing critical thinking and problem-solving skills.
• Process invoices and travel expense reports for the Executive Team accurately and timely.
• Manage paper and electronic records, ensuring confidentiality and compliance with retention policies.
• Stay current on new technologies and assist executives in utilizing them effectively.

Benefits

• Collaborative and open workspace in a vibrant location.
• Opportunities for both team and independent work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed