Executive Assistant

Citizens' Housing And Planning Association (Chapa) • Boston, MA

421d • $75,000 - $85,000 • Hybrid

About The Position

The Executive Assistant (EA) at Citizens' Housing and Planning Association (CHAPA) plays a strategic role in supporting the CEO and managing communications for the organization. This hybrid position involves working 2-3 days in the Boston office and requires a professional who can handle complex scheduling, manage sensitive information, and interact with various stakeholders including the Board of Directors and Policy Committees.

Requirements

• A minimum of 4-5 years working as an Executive Assistant or 6-8 years providing progressively complex administrative support.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multi-task, think critically, and exercise discretion regarding confidential matters.
• Understanding of the multi-faceted role of a CEO and the critical role the Executive Assistant plays for CHAPA's success.

Responsibilities

• Act as the CEO's right hand person, providing complex calendar management to facilitate her schedule.
• Coordinate internal and external communications, keeping the CEO informed of upcoming commitments.
• Triage internal and external requests and draft responses as needed.
• Respond to emails and phone calls on behalf of the CEO where appropriate.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Handle the CEO's timesheets, expense reports, and other administrative tasks.
• Interact with the Board of Directors, Policy Leadership Council, and Policy Committees, arranging meetings and compiling materials.

Benefits

• Vacation and sick time
• Health insurance
• Short-term disability insurance
• Life insurance
• Retirement benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees