Executive Assistant

Macquarie • New York, NY

120d • $80,000 - $115,000 • Remote

About The Position

Join our team as an Executive Administrative Assistant in our New York office supporting senior leaders in our Client Solutions Group. In this role you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills. At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You'll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

Requirements

• Extensive experience in calendar management.
• Proven ability to manage complex travel arrangements.
• Experience with processing purchase orders and invoices.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively with other Executive Assistants and executives.

Responsibilities

• Calendar management, including booking meetings, managing conflicts and booking rooms/catering.
• Booking and confirming extremely complex travel arrangements including producing comprehensive travel itineraries, working on roadshows, flights, hotels, cars, trains and visas.
• Processing purchase orders and invoices on Coupa and processing monthly Amex / expense claims in Concur ensuring deadlines are adhered to.
• Producing and coordinating documents for meetings including printing, binding, scanning.
• General administration and support such as organizing large-scale events for the department and the team.

Benefits

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
• 20 weeks' paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks' paid leave for secondary caregivers.
• 2 days of paid volunteer leave and donation matching.
• Benefits and initiatives to support physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance.
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services.
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription.
• Recognition and service awards.
• Hybrid and flexible working arrangements, dependent on role.
• Reimbursement for work from home equipment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Securities, Commodity Contracts, and Other Financial Investments and Related Activities