Executive Assistant

INDUS GROUP INC • City of Rochester, NY

111d

About The Position

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to directly support the Office of the CEO and executive leadership, while also managing the daily operations of the corporate office. This dual-role position blends high-level administrative support with office management responsibilities and requires a confident, resourceful professional who thrives in a fast-paced, dynamic environment. This role is critical to ensuring the CEO’s time, priorities, and communications are managed with the utmost efficiency and professionalism, while also contributing to a well-run and welcoming office environment.

Requirements

• 3+ years of experience in an administrative or office management role, preferably supporting the office of the CEO
• Experience interacting with C-suite executives strongly preferred
• Exceptional communication and interpersonal skills
• Demonstrated ability to work in a fast-paced, high-pressure environment
• Outstanding organizational and time management skills with a keen attention to detail
• Ability to handle multiple priorities independently and effectively
• Proficient in Microsoft Office Suite
• Proven discretion and professionalism in handling confidential information

Responsibilities

• Provide direct administrative support to the CEO and other executive leaders as needed
• Manage sensitive matters with a high level of confidentiality and discretion, particularly those impacting company operations or executive-level decision-making
• Serve as a gatekeeper for inquiries, proactively managing communications and ensuring timely follow-up
• Collect, organize, and prepare materials and data for executive meetings and presentations
• Draft, review, and edit documents, reports, and correspondence on behalf of the CEO
• Maintain effective filing systems and ensure key documents are easily accessible
• Support leadership with special projects, research, and ad hoc administrative tasks
• Anticipate the needs of the CEO and act as a strategic partner to ensure priorities are addressed
• Oversee daily office operations, ensuring a clean, professional, and efficient work environment
• Manage inventory and ordering of office supplies and equipment
• Screen incoming calls, route inquiries appropriately, and deliver accurate messages
• Coordinate internal office events and support executive-level meetings, including those for the CEO and CFO
• Liaise with building maintenance and collaborate with the Facilities Director to address office needs
• Ensure functionality and upkeep of shared spaces (e.g., kitchen, supply areas, conference rooms)
• Build strong working relationships with leadership, staff, and external partners to ensure smooth day-to-day operations

Benefits

• Dynamic work environment that fosters growth, innovation, and collaboration
• Opportunities for personal and professional growth
• Supportive, inclusive culture where contributions are valued
• Career development is a priority

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees