Executive Assistant
This job is no longer available
There are still lots of open positions. Let's find the one that's right for you.
About The Position
We are seeking a highly organized, proactive, and discreet Executive Assistant to support the two founders of our company. This role will encompass a wide range of responsibilities, both personal and business-related, ensuring that the founders' professional and personal tasks are handled efficiently and effectively. The ideal candidate will be adept at multitasking, have exceptional communication skills, and possess a high level of discretion. The Executive Assistant will be responsible for personal assistance tasks such as managing personal insurance coordination, handling legal matters including hiring attorneys for personal issues, and assisting with vehicle coordination, which includes managing car purchases and related tasks. Additionally, the role involves property management, where the assistant will coordinate logistics for multiple properties, including maintenance and rentals. Travel arrangements for personal trips will also be a key responsibility, requiring research on hotels and excursions, as well as keeping travel documents organized. On the business side, the Executive Assistant will coordinate meetings, schedule MS Teams appointments, and assist with administrative tasks that do not fit within current staffing roles. The role will also involve project management for small business projects and acting as a liaison between the founders and various service providers. A high level of discretion is required, especially when handling sensitive personal and financial information, as well as supporting bill payments and financial tracking. As the family office develops, this role will grow to support both the founders' and their families' needs, involving more complex and varied responsibilities. The ideal candidate will have a minimum of 5 years of experience in an executive assistant or similar role, with exceptional organizational and multitasking abilities, strong communication skills, and proficiency in Microsoft Office Suite. Flexibility to manage a wide range of tasks and adapt to the founders' evolving needs is essential, along with strong problem-solving skills and the ability to take initiative and make decisions independently.
