Executive Assistant

Viking Pump • Cedar Falls, IA

270d

About The Position

If you're looking for a special place to build or grow your career, you've found it. Whether you're an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact. With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you. Role Summary: The Executive Assistant performs complex/multifaceted administrative tasks and provides full administrative support to a variety of key stakeholders within the business including HR, Commercial, IDEX Corporate Leadership, and the Senior Leadership Team (SLT). This position reports into the Human Resources function.

Requirements

• Associate's degree in Business, Communication, Management or related field.
• A minimum of 3 years of advanced administrative support required, or an equivalent combination of education and experience.
• Advanced knowledge of Microsoft Office products including Outlook, Word, Excel, PowerPoint and Teams.

Responsibilities

• Coordinate travel and lodging arrangements for internal and external customers, including complex international travel arrangements.
• Manage the leased vehicle program specific to vehicle requests, returns, and renewals.
• Coordinate Executive schedules and meeting invitations.
• Coordinate candidate appointments and travel arrangements.
• Manage incoming and outgoing mail procedures.
• Monitor and order inventory for various facility supplies.
• Create purchase orders for multiple vendors and services and submit invoices to accounting.
• Manage event planning on an annual and as needed basis, including invitations, meal planning, facility reservations, equipment needs, transportation and other arrangements required.
• Support employee onboarding and off boarding tasks.
• Manage the years of service award program.
• Assign and monitor completion of employee training.
• Create reports per schedule and upon request.
• Create and maintain personnel records and systems.
• Identify process improvements and lead change to increase efficiencies.
• Perform other duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Industry: Primary Metal Manufacturing
• Education Level: Associate degree