Executive Assistant

McKinsey • Silicon Valley, CA

77d

About The Position

As an Executive Assistant (EA), you will be a creative problem solver for the Senior Partner and/or Partner you support. This role involves collaborating with your Partners to optimize their time, creating trust-based relationships within their network while building your own, and delivering high-quality products. You will manage detailed and complex calendars, plan and coordinate meetings, travel arrangements, and various projects with minimal guidance. Your responsibilities will also include managing communications, maintaining confidentiality, and fostering strong relationships with clients and internal colleagues.

Requirements

• Undergraduate degree preferred.
• 3+ years supporting senior level executives or comparable experience.
• Outstanding administrative and organization skills; detail-oriented; able to prioritize and multitask.
• Strong ownership evident through responsibility and accountability for end product; highly proactive mindset.
• Strong typing and proofreading skills; ability to produce professional documents quickly and accurately.
• Computer literacy, including strong email and calendaring skills.
• Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality.
• Strong technical skills, including proficiency in PowerPoint, Word, and Excel.
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks.
• Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment.
• Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts.
• Highly professional presence in person, on telephone, email, and all other work-related communications platforms.
• Ability to prioritize and manage multiple workstreams.

Responsibilities

• Organize and maintain detailed and complex calendars for Senior Partners and other team members.
• Plan and coordinate client and internal meetings, conference calls, conferences, events, and lunches or dinners.
• Coordinate complex international and local travel arrangements and manage travel logistics.
• Track and manage all incoming communications and respond to correspondence that does not require the personal attention of the Partner.
• Plan, organize, and execute major projects with minimal guidance.
• Interact with clients and other key stakeholders to foster strong relationships.
• Collaborate with Executive Assistant Managers and department members to ensure smooth workflow.
• Organize and maintain all client and internal files using the firm's authorized system.
• Prepare and submit timesheets and expenses in accordance with deadlines.
• Manage and monitor client accounting statements and invoices upon request.
• Handle miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

Benefits

• Comprehensive benefits package to enable holistic well-being for you and your family.
• Competitive salary based on location, experience, and skills.
• Continuous learning and apprenticeship culture.
• Opportunities to contribute innovative ideas and practical solutions.
• Access to a global community with colleagues across 65+ countries.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees