Executive Assistant

Zip • San Francisco, CA

277d • $150,000 - $190,000 • Hybrid

About The Position

The simple task of buying software, services, or tools at work has become hopelessly complicated at even the most innovative companies in the world. Today, enterprises spend $120T+ per year globally (>30 times larger than annual consumer e-commerce spend) and rely on vendors more than ever before to run their businesses. Our cofounders started Zip in 2020 to address this seemingly intractable problem with a purpose-built procurement platform that provides a simple, consumer-grade user experience. Within the last 4 years, Zip has created a new category and developed the leading solution in this $50B+ TAM space. Today, the world's leading companies like OpenAI, Snowflake, Anthropic, Coinbase, and Prudential rely on Zip to manage billions of dollars in spend. We have a world-class team coming from category-defining companies like Airbnb, Meta, Stripe, Salesforce, Apple, and Google. With a $2.2 billion valuation and $370 million in funding from Y Combinator, Tiger Global, BOND, DST Global, and CRV, we're focused on developing cutting-edge technology, expanding into new global markets, and—above all-driving incredible value for our customers. Join us!

Requirements

• 5+ years of experience as an Executive Assistant supporting senior leaders in a high-growth, startup environment
• Excellent written communication skills for clear and professional correspondence
• Startup mentality with strong work ethic and responsiveness
• Comfortable handling high-volume scheduling and coordination
• Exceptional attention to detail and strong organizational skills, ensuring nothing falls through the cracks
• Savvy negotiation abilities with proven experience in vendor management and contract discussions, ensuring optimal resource allocation and cost effectiveness
• Availability to work evenings as needed, with occasional weekends

Nice To Haves

• A background in program management

Responsibilities

• Manage high-volume calendar for c-level executives, including the CEO / co-founders
• Track tasks, follow up on communications and keep priorities moving forward
• Conduct outreach to customers, generating interest and supporting business development efforts
• Handle travel arrangements and logistics, providing detailed itineraries
• Greet and assist visitors, providing a professional and welcoming experience
• Organize and plan team and leadership offsites
• Coordinate and manage gifting for team milestones, work anniversaries and customer appreciation

Benefits

• Start-up equity
• Full health, vision & dental coverage
• Catered lunches & dinners for SF employees
• Commuter benefit
• Team building events & happy hours
• Flexible PTO
• Apple equipment plus home office budget
• 401k plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Personal and Laundry Services