Executive Assistant

Dialog Direct • Highland Park, MI

402d • $55,000 - $55,000

About The Position

The Executive Assistant will provide comprehensive administrative support to the CEO and executive team at Qualfon's headquarters in Highland Park, MI. This role is crucial in representing the office of the CEO, managing schedules, and ensuring efficient operations within a fast-paced environment. The ideal candidate will be a proactive self-starter with strong organizational skills and the ability to handle confidential information with integrity.

Requirements

• Five years of prior experience as an executive assistant required
• Bachelor's degree or equivalent experience
• Strong organizational and time management skills with great work ethic
• Excellent written and verbal communication skills
• Proficient with Microsoft Office Suite including Excel, Word, and PowerPoint
• Must be willing to go in office 5 days a week
• Prior experience in a fast-paced company a plus

Responsibilities

• Represent the office of the CEO in a highly professional manner
• Act as a point of contact and engage with executives, customers, partners, vendors, and other third parties as needed
• Maintain a high level of confidence by protecting confidential information
• Identify potential issues before they arise and effectively address them to mitigate risks and capitalize on opportunities
• Prioritize accuracy and thoroughness to ensure high-quality outcomes
• Adapt swiftly to changes and maintain high performance under shifting conditions and challenges
• Articulate complex or nuanced ideas clearly and effectively
• Be detail-oriented and organized, excel at time management, and anticipate well in decision making
• Maintain effective performance and emotional control when faced with stress or challenging situations
• Manage scheduling to enhance organizational efficiency and optimize time management
• Manage projects efficiently, ensuring completion on time and within budget constraints
• Utilize Microsoft PowerPoint and Word to create impactful documents and presentations
• Implement continuous improvement practices to enhance operational efficiency and quality
• Make travel arrangements including airfare, lodging, and transportation
• Manage and prioritize multiple tasks and deadlines effectively
• Carry out personal requests from time to time as needed

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED