Executive Assistant

LinkedIn • Mountain View, CA

331d • $81,000 - $133,000

About The Position

LinkedIn is the world's largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We're also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that's built on trust, care, inclusion, and fun - where everyone can succeed. Join us to transform the way the world works. At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team. This role will be based in Mountain View, CA. We are looking for an Executive Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.

Requirements

• 4+ years of experience working at the senior level in an administrative role

Nice To Haves

• Experience with project and budget management
• Experience supporting multiple leaders of large teams
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)
• Excellent communication, teamwork and organizational skills
• Ability to professionally interact with senior leaders and anticipate their needs.
• Thrives in a fast-paced, demanding environment
• Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments.
• Demonstrates a proactive attitude and a willingness to take on additional project work
• Adapts to changes quickly and can learn and adopt new technologies and be flexible with new systems, tools and processes
• Demonstrates ability to be proactive, take initiative, exercise good judgment, discretion and confidentiality in all tasks

Responsibilities

• Coordinate meeting responsibilities (could include: logistics, action items, note taking, assist in preparing content, etc.)
• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
• Coordinate all travel arrangements
• Manage logistics for special events such as team all-hands or off-sites
• Prepare and submit expense reports and purchase requisitions in a timely manner
• Understanding teams' budgets
• Participate in special projects, as agreed with manager(s)
• Maintain email distribution lists / aliases
• Act as the point of contact between workplace services to meet facility needs for the team
• May train and coach new AAs

Benefits

• Generous health and wellness programs
• Time away for employees of all levels
• Annual performance bonus
• Stock options
• Benefits and/or other applicable incentive compensation plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Number of Employees: 11-50 employees