Executive Assistant

Fred Hutchinson Cancer Center • Seattle, WA

392d • $71,552 - $107,328

About The Position

The Executive Assistant at Fred Hutchinson Cancer Center plays a crucial role in supporting the Assistant Vice President by managing schedules, coordinating activities, and facilitating communication. This position requires exceptional organizational skills, attention to detail, and the ability to prioritize multiple responsibilities effectively. The Executive Assistant will also engage in team support, knowledge management, and process coordination, contributing to the overall efficiency of the department.

Requirements

• AA/AS or relevant equivalent experience required.
• 2-4 years progressively complex administration experience.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and prioritize effectively in a deadline-driven environment.
• Demonstrated success in a fast-paced, dynamic environment.
• Strong technical aptitude and ability to learn new systems quickly.
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, etc.).
• Experience with calendar management and scheduling.

Nice To Haves

• 4-6 years of related experience.
• Administrative experience in an academic or medical environment.
• Experience in preparing meeting agendas and taking minutes.
• Familiarity with The Joint Commission and other healthcare regulatory bodies.
• Advanced Microsoft Office skills.
• Experience with Concur, Workday, and PeopleSoft FMS.

Responsibilities

• Provide executive/administrative support including complex calendar management and scheduling.
• Prepare for meetings with detailed meeting prep and travel arrangements.
• Facilitate internal communication on behalf of the VP.
• Support team activities including training and onboarding new staff.
• Manage knowledge systems such as SharePoint and other internal tools.
• Cross-train and cover for team members as needed.
• Coordinate multiple processes and procedures concurrently.
• Provide administrative support for regulatory visits from DOH, CMS, and others.
• Track department budget and collaborate with Finance as assigned.
• Collaborate with Alliance Partners including Fred Hutch, University of Washington, and Seattle Children's.
• Perform other duties as assigned.

Benefits

• Medical and vision insurance
• Dental insurance
• Flexible spending accounts
• Life insurance
• Disability insurance
• Retirement plans
• Family life support
• Employee assistance program
• Onsite health clinic
• Tuition reimbursement
• Paid vacation (12-22 days per year)
• Paid sick leave (12-25 days per year)
• Paid holidays (13 days per year)
• Paid parental leave (up to 4 weeks)
• Partially paid sabbatical leave (up to 6 months)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed