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The Executive Assistant position at Indiana University Indianapolis is a full-time role that provides essential administrative support to the Associate Vice President for University Communications. This role is pivotal in maintaining the efficiency of the executive's operations, requiring a high level of organization, discretion, and professionalism. The Executive Assistant will manage the Associate Vice President's calendar, which includes planning and scheduling meetings, conferences, teleconferences, and travel arrangements. The ability to prioritize and adjust schedules on the fly is crucial, as the role demands quick decision-making based on the importance of various tasks and meetings. In addition to calendar management, the Executive Assistant will handle a significant volume of confidential correspondence and requests from both internal and external stakeholders, acting as a gatekeeper to the Associate Vice President. This position also serves as a backup to the Executive Liaison to the Vice President and Chief Communications and Marketing Officer, further emphasizing the need for confidentiality and discretion in handling sensitive information. The role involves providing general administrative support to the IU Events team and collaborating with various internal and external constituents on projects that support senior leadership. The Executive Assistant will independently manage priorities and projects, ensuring they are on schedule and well-prepared. Responsibilities also include operational support tasks such as managing marketing merchandise inventory, filing expenses, and coordinating events like town halls, lunches, dinners, and social gatherings. The Executive Assistant will develop and maintain strong relationships with key contacts at various levels within the university, manage multiple departmental group email accounts, and address a variety of requests promptly. Overall, this position is designed for a highly organized, detail-oriented professional who can handle multiple priorities in a fast-paced environment while maintaining a high degree of professionalism and confidentiality.
