Executive Assistant

The Pathfinder Network • Portland, OR

434d • $52,395 - $53,976

About The Position

The Executive Assistant at The Pathfinder Network (TPN) plays a crucial role in supporting the Executive Director, Board of Directors, and Leadership Team by overseeing administrative support and project management. This position is integral to the agency's impact and sustainability, providing culturally responsive and trauma-informed support for various initiatives. The Executive Assistant will manage workloads, enhance collaboration, and ensure timely delivery of high-quality outcomes, ultimately empowering programs that serve justice system-impacted individuals and families.

Requirements

• Equivalent to an Associate's Degree in a related field.
• Two or more years of related experience working in progressive administrative roles.
• Demonstrated high level of initiative and the ability to work independently and on a team.
• Effective project-management practices.
• Excellent written and verbal communication skills, and ability to present and work with diverse audiences.
• Experience in non-profit organizations.
• Lived experience with criminal justice involvement and/or addiction and recovery.
• Intermediate level computer capabilities in use of databases, web-based environments, word processing, email, and spreadsheets.
• Must pass a criminal history background check.
• Must possess a valid driver's license and have access to a motor vehicle during work hours.

Nice To Haves

• Bilingual pay differential for eligible positions.
• Experience working with diverse populations and communities.

Responsibilities

• Lead coordination and implementation of agency projects and initiatives.
• Complete project deliverables in a timely manner.
• Manage projects with specific focus on deliverables, tasks, and due dates.
• Collaborate with agency staff and teams to accomplish tasks with impact and provide updates.
• Provide excellent customer service, both internal and external, and assist with outreach activities.
• Facilitate, schedule, and plan agency meetings.
• Remove barriers, motivate, encourage, and support team members in completing deliverables.
• Create and sustain inclusive and equitable processes to deliver on agency projects and efforts.
• Assist in the implementation and achievement of the agency's strategic vision.
• Complete proactive research for projects and creation of proposals and recommendations.
• Communicate and coordinate with agency teams about projects, deliverables, timelines, and goals.
• Act as Board liaison and attend Board Meetings.
• Plan, coordinate, and arrange Board of Director/Committee meetings including drafting agendas, reserving facilities, arranging catering, taking notes, etc.
• Create, update, distribute, and file Board communications and documentation, including all information related to Board administration and governance in partnership with Executive Manager.
• Assist with board recruitment and board engagement efforts.
• Lead and support efforts to advance board operations and impact.
• Confidentially handle a wide range of executive support tasks independently with little supervision.
• Take minutes at meetings.
• Setup and coordinate meetings and conferences.
• Represent the agency and act as a representative of the Executive Director and organization at meetings and events.
• Participate on cross-departmental teams or committees regarding organizational policies, processes, and work environment.

Benefits

• Generous paid time off (12 accrued vacation days + 12 accrued sick days during your first year of employment, mental wellness hours).
• 17 paid days of significance each year.
• Extended holiday days of significance with a week off at the end of the year and 3 4-day weekends.
• Paid 30-minute lunch breaks.
• Employer-paid employee-only medical, vision, and dental coverage starting first day of employment.
• Flexible Spending Account, Dependent Care Assistance Program, and employer-funded Lifestyle Spending Account.
• 401k retirement plan with 3% employer match, fully vested immediately.
• Employer-paid short-term disability and accidental death and dismemberment coverage.
• Employee recognition program, staff appreciation awards, and swag store.
• Development opportunities and trainings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree