Executive Assistant
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About The Position
The Executive Assistant position at the City of Rancho Cucamonga is a vital role within the Public Works Service Department, which is dedicated to providing efficient stewardship for the city's public works infrastructure. This position is designed for individuals who thrive in a fast-paced environment and can manage multiple competing tasks effectively. As an Executive Assistant, you will be the go-to person for the Director and the department, ensuring that administrative and management tasks are handled efficiently. You will be responsible for managing calendars for the leadership team, leading and supervising the department's Administrative Assistants, and playing a significant role in recruitment processes for vacant positions. In this role, you will communicate with and respond to inquiries from the public, colleagues, city officials, and government representatives. You will serve as a resource for city staff regarding procedural, informational, and technical inquiries related to departmental and city operations. Strong written and proofreading skills are essential, as you will be preparing written correspondence, comprehensive reports, and agendas. Additionally, you will maintain and update the departmental filing system and confidential files related to personnel or policy matters. Being proactive and anticipatory regarding deadlines is crucial for success in this position. You will utilize department and citywide software applications for various purposes, gather response documents for records requests, and take on the duties of records retention liaison for the department. This role requires a critical thinker who can exercise independent judgment and navigate challenges tactfully while fostering a collaborative team environment committed to growth.
