Executive Assistant

About the position

The Executive Assistant is responsible for providing professional administrative support to the Chief Executive Officer (CEO), Chief Administrative Officer (CAO), and Chief Operating Officer (COO), as well as the Board of Directors of The People Concern. The Executive Assistant ensures organized, efficient and professional operations and possesses the necessary skills to work effectively with senior leadership, staff, donors, and Board members.

Responsibilities

• Provide administrative support to the CEO, including but not limited to answering phones, detailed calendar management, expense report management, mail processing, invitation coordination, and travel coordination.
• Coordinate meetings, including scheduling, attendee management, materials preparation, and room set-up for multiple Executive Leadership Team members and Senior staff.
• Ensure Executive Conference Room remains straightened, clean and stocked.
• Edit Board of Directors meeting minutes accurately and in a timely manner, send Board meeting reminders and respond to Board members' requests for information.
• Provide administrative support to the CAO and COO as needed, including but not limited to mail processing, phone screening, meeting scheduling, note taking and project management.
• Assist with special projects and general office tasks as needed or assigned.

Requirements

• Bachelor's degree or equivalent combination of education and experience
• Minimum three years' experience working in Executive Administrative roles
• Proficient in Microsoft Office suite and Zoom with strong computer skills, minimum typing speed of 30 WPM preferred
• Demonstrated client service orientation, with a positive attitude; exhibit a calm nature when encountered with customer service matters and client grievances; ability to appropriately represent Executive Management Team members with clear and professional communication
• Exhibit a high degree of professionalism, good judgement, tact, and diplomacy; able to maintain strict confidentiality
• Able to be precise, thorough, detail oriented, with excellent time management and organizational skills
• Able to self-start, work independently and achieve high standards to meet multiple deadlines, while also working effectively with others in a team-oriented environment
• Excellent communicator, including writing, speaking, editing, proofreading and computer skills, with excellent critical thinking and problem-solving skills; bilingual Spanish speaking preferred
• Strong calendaring, organizational and document management skills
• Able to develop and maintain strong relationships with management, staff, donors, Board of Directors and other stakeholders

Nice-to-haves

• Bilingual Spanish speaking preferred

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Retirement Planning (403b) & Matching
• Paid Holidays
• Paid Vacation Days
• Paid Sick Days
• Employee Assistance Plans (EAP)
• TELUS Health
• Flexible Spending Account (FSA)
• Basic Life / Accidental Death & Dismemberment (AD&D)
• Voluntary Short- and Long-Term Disability
• Voluntary Pet Insurance
• Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More
• The People Concern University & Certificates
• Corporate Discounts